Primary Objective of Position: Reduce risk to the organization as the primary lead responsible for the timely and accurate execution of the activities within the payroll, accounts payable, and general accounting functions. Using judgment and analysis they are responsible for the assessment, mitigation and avoidance of any undue risk to the company. This position is responsible for handling personnel and financial information and must ensure its confidentiality. Duties and Areas of Responsibility by Function Assistant Controller functions: Lead and coordinate Accounts Payable, Cost Accounting, and General Accounting functions for the company. Supports and acts as backup for billing as needed. Responsible for the administration and maintenance of all payroll systems including the current ERP and PEO applications. Responsible for general ledger entries and account reconciliations to ensure timely and accurate closing cycles Assists in the review and presentation of flash reports, P&L, cash forecast and Work On Hand (WOH) during weekly Financial meetings. Assists with preparing cash flow statements and ad hoc financial reports as needed. Assists with preparation of monthly, quarterly and yearly financial reports and statements according to GAAP standards. Prepares journal entries and reconciliation of the month-end balance sheet. Reviews, analyzes, and identifies opportunities for improvement. Assists Controller with any external or internal audits. Payroll functions: Partners with logistics and HR functions to ensure all union and non-union personnel payroll related documentation is obtained and maintained. Is responsible for ensuring all payroll related documents are filled out accurately and according to state and federal compliance. Ensures the timely processing of all employee data and time as entered by employees and approved by their supervisors per EBI standard process via the electronic time submission application. Ensures overall accuracy of payroll related data processed including abiding by applicable union related CBAs and state / federal regulations with any exceptions to applicable guidelines. Main point of contact for all company personnel on all payroll related questions and discrepancies including partnering with EBI HR department as necessary on non-union and union benefit election related questions. Responsible for all recurring adhoc reporting and distribution of all payroll related data, including but not limited to the following, employee earnings reports, Paid Time Off (PTO), union hours, wages, and benefits. Responsible for interpreting and reviewing collective bargaining agreements to determine, including but not limited to, the appropriate union employee wages and benefits. Communicates these items to the appropriate team members on time for project deadlines. Leads the annual review of payroll related tax documents including employee W-2 review and making any necessary changes as part of the review process. Responsible for determining applicable payroll related tax accounts that need to be setup including but not limited to state, local, county, and unemployment rates. This position is responsible for updating and maintaining all payroll related tax accounts including but not limited to payroll withholding and unemployment. Responsible for all payroll administration within the ERP system including but not limited to setting up employees, all payroll related deductions, and maintaining all employee information in accordance with state and federal compliance. Responsible for creating and maintaining all payroll and accounts payable work instructions, policies, and ISO procedures in accordance with state and federal guidelines. Ensuring that all payroll related processes follow state and federal compliance. Accounts Payable functions: Responsible for reviewing and approving project related invoices. Ensures that all appropriate cost-related items are accounted for before approval and works with other departments to gather the appropriate data. Responsible for the setup and maintenance of vendor accounts within accounting software and determining the proper onboarding forms are distributed and completed accurately by new vendors (i.e., Form W-9 or W-8, Form 6200 Automated Clearing House (ACH) Authorization, etc.). Responsible for timely and accurate data entry of incoming invoices and processing of outgoing payments via electronic and paper check as necessary. Assists with verification of goods and services charges via purchase order review and invoice approval routing as needed. Acts as main point of contact for vendor inquires on payment status of invoices, including providing payment remittance statements as well as indicating if an invoice is in dispute requiring resolution with an EBI purchaser. Responsible for ensuring appropriate sales and use tax is applied and paid on vendor invoices. Responsible for the annual preparation of vendor related tax documents including 1099 form preparation, distribution, and filing activities for EBI ensuring accuracy, completeness, and timeliness. Other: Apparent or assigned - performs works as apparent or as assigned. Supports the effort of ISO 9001 and process improvement by recommending methods, equipment, techniques, and other changes to improve company operations. Participates in internal audits, risk assessment, and corrective actions as required. This position requires intermittent availability during weekends, evenings, and early mornings for emergency projects. This does not restrict the use of their time off from work and will only be required to report to work when emergency jobs are prevalent. Qualifications for Entry: Bachelor's degree in related field preferably Accounting or Finance, and/or the equivalent combination of education and experience. 3-5 years' of directly related work experience. 3- 5 years' experience in Construction Accounting is preferred. Solid understanding of GAAP and applicable regulations. Exceptional attention to detail and ability to prioritize key responsibilities. Proven track record of increased responsibility and promotions in accounting. Experience with full payroll cycle processes and managing accounts payable. Experience with non-union and multi-union payroll and reporting. Strong knowledge of federal, multi-state wage and hour, and tax laws. Strong knowledge of state and federal payroll compliance requirements. Preferred knowledge of unions and collective bargaining agreements. Proficiency with ERP systems, preferably Foundations Construction Software. Proficiency with PEO systems, preferably Vensure. Proficiency in Microsoft O365, Teams, and related communication software. Exceptional time management and verbal and written communication skills. Ability to multitask and adapt to changing deadlines. Ability to process same day payroll with sense of urgency. Commitment to working efficiently and accurately. Ability to exercise diplomacy, judgement, and discretion, particularly related to sensitive or confidential information. Department Office Employment Type Full Time
Job Title
Assistant Controller