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Position Details Position Information Posting date: 10/16/2024 Closing date: Open Until Filled: Yes Position Number: Position Title: Associate Athletic Director of Finance & Administration Department this Position Reports to: Athletic Administration Hiring Range Minimum: $75,000 Hiring Range Maximum: Commensurate with experience Union Type: Not a Union Position SEIU Level: Not an SEIU Position FLSA Status: Exempt Employment Category: Regular Full Time Scheduled Months per Year: 12 Scheduled Hours per Week: 40 Schedule: Location of Position: Hanover, NH Alumni Gym Remote Work Eligibility?: Onsite only Is this a term position?: No If yes, length of term in months.: Is this a grant funded position?: No Position Purpose: Responsible for the day-to-day support of all budgetary, reporting and financial accounting related to Athletics. Supports strategic financial decision making through high-quality financial reporting and budget analysis. This position will report to the Senior Associate Athletics Director of Finance & Administration/ CFO , but also has substantive accountability to Senior Management and coaches of the department. This position will have additional oversight and accountability for the following areas: addressing policy and process questions, improving financial processes and implementing process improvement initiatives. The position will also partner with the Central Budget office, Controller's office, Finance and Procurement on new initiatives, process and/or policy changes, evaluating financial systems and reporting, process, training and ad hoc reporting. Description: Required Qualifications - Education and Yrs Exp: Bachelors plus 3-5 years' experience or equivalent combination of education and experience Required Qualifications - Skills, Knowledge and Abilities: Bachelor's degree in Accounting, Finance, Business Administration, or a related field Strong analytical and problem-solving skills Attention to detail and organizational skills. Excellent computer skills - strong Excel, database and financial systems experience; Excel skills include pivot tables, v-lookups, formulas, template creation, etc. Ability to work effectively in a fast-paced environment with multiple priorities. Knowledge of fiscal policies and processes. Comprehensive knowledge of accounting administration. Ability to maintain confidentiality and security of sensitive information. Excellent oral communication and interpersonal skills with ability to work effectively with different stakeholders, including but not limited to senior leadership, administrators, and staff. Ability to work independently and as part of a team. Commitment to diversity and to meeting the needs of a diverse population. Preferred Qualifications: Master's degree in Accounting, Finance, or a related field preferred Certified Public Accountant ( CPA ) or Certified Management Accountant ( CMA ) certification Certified Financial Planner ( CFP ) or Certified Internal Auditor ( CIA ) Experience in College/Athletics Department Contact for Recruitment Inquiries: Mariruth Graham Department Contact Phone Number: Department Contact for Cover Letter and Title: Julia Kincade, Senior Associate Athletics Director for Finance & Administration/Chief Financial Officer (CFO) Department Contact's Phone Number: Equal Opportunity Employer: Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged. Background Check: Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?: Yes Special Instructions to Applicants: Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. Additional Instructions: Quick Link: Key Accountabilities Description: Financial Planning and Budget Administration Performs detail budget preparation for department ensuring accuracy and compliance with organizational policies. Participates in high-level budget discussions with administrative staff, providing expert guidance and recommendations. Serves as a trusted source for administrators, coaches, and staff, providing budgetary expertise and counsel. Analyzes revenue and expense drivers, identify variances, and provide supporting variance analysis and financial reporting. Assists in determining projections of operating results for future periods, considering ongoing and planned operating activities, available funding, and anticipated fluctuations in funding. Prepares and administers operating budget reports on a monthly basis, ensuring timely and accurate reconciliation of expenses and revenues. Collaborates with the department administrator to formulate departmental fiscal policies and procedures. Transfers revenue from joint friend's accounts to individual friend's accounts, ensuring accurate and timely recording. Performs in-depth research, organizing and analysis of the year-end projection reports. Percentage Of Time: 50 Description: Financial Analysis Summarizes data and analytical findings to support senior leadership decision-making, using creative and effective presentation tools. Develops and maintain financial forecasts, trend analyses, and historical data compilations, providing insights to inform strategic decisions. Prepares accounting reports for special events, such as tournaments and meets, and analyze results to measure performance and cost-effectiveness. Produces annual reports to measure progress, cost-effectiveness, and results, and prepare ad-hoc reports as requested. Percentage Of Time: 30 Description: Business Office Administration Provides expert guidance and support to business associates, interpreting and analyzing their questions and providing research recommendations. Serves as a liaison between the Finance office and department, resolving issues, coordinating efforts, and ensuring effective communication. •Advises and monitor the appropriate use of funding sources, restrictions, and account coding, ensuring compliance with organizational policies. •Collaborates with the Finance office and Administration to ensure efficient and effective operations. •Guides end-users on the use of the Chart of Accounts, ensuring accurate and compliant financial recording. •Participates in the billing process, reviewing rate documentation, billing estimates, customer invoices, and providing detailed information to customers. •Represents the department on College-wide committees and working groups, as requested or assigned by the Director of Financial Operations and/or the Athletic Director. Percentage Of Time: 20 Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others. Performs other duties as assigned