Job Title

Administrative Associate The Administrative Associate plays a pivotal role in ensuring the smooth operation of the Chicago office for this growth-oriented pharmaceutical company. This dynamic position goes beyond traditional reception duties, encompassing the coordination of office systems, management of conference rooms, and upkeep of office facilities. The role requires a proactive approach to support company operations, taking ownership of various administrative tasks and ad-hoc projects that keep the office running efficiently. As the first point of contact for visitors and staff, you are a key contributor to fostering a welcoming and productive environment. This is a Temporary-to-Hire opportunity! Responsibilities In the office daily to answer telephones, greet and welcome guests. Manage all incoming and outgoing mail. Assists with the shipping needs of all departments and manages the FedEx account along with the mailroom. Manage conference rooms and meetings, including scheduling, catering, and logistics. Work with hotel and other outside properties to facilitate meetings (meeting space, food, and beverage). Coordinates service requests with the executive team as needed. Create, edit, and proofread company documents in Microsoft Word, PowerPoint, and/or Excel as requested. Assist with the onboarding of new hires including first-day logistics such as seat assignments and conducting the office tour. Schedule on-site and virtual interviews for various departments and manage Xeris recruiting inbox. Coordinate on-site interviews and ensure all candidates have a positive experience. Assist HR with employee engagement initiatives such as birthday/anniversary events and employee gifts. Work closely with Facilities Coordinator regarding inventory, ordering, stocking, and other duties related to maintaining a professional work environment. Perform all other admin duties and ad hoc projects as required. Ideal Experience Bachelors degree or equivalent experience. 1-3 years of experience in a professional setting. Maintain a high level of confidentiality. Manage multiple and sometimes conflicting priorities in a fast-paced and demanding environment. Proven record of excellent internal and external customer service. # The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.