Job Title

Description SUMMARY : Under direct supervision of the Deputy Chief Financial Officer or Designee, performs a variety of accounting tasks, including preparation and maintenance of financial records, spreadsheets, and reconciliations. Assists and supports the management of the Court's grants and revenue. Assists with the preparation of grant financial reports, budget requests, and projections, and prepares related general ledger entries. Tracks the receipt of Court revenue and assists with revenue and collection trend analysis. ESSENTIAL FUNCTIONS : Assists with the accounting and auditing of Court revenue and expenses. Includes audit and review of reported revenue billings and payments, preparation of journal entries to post revenue, and preparation of financial reports. Works with external auditors performing audits of Court records. Performs analytical review of historical trends and preparation of court projections of revenue and expenses to facilitate the Court's budgeting and financial monitoring process. Completes the reconciliation of Court's deposit in transit accounts, prepares required journal entries, ensures proper posting to appropriate general ledger accounts, and ensures revenue recorded is complete and accurate. Assists with quarterly and fiscal year end close-out procedures, including but not limited to establishing payables, receivables, and adjusting entries. Assists with the management of the Court's grants, including review of requisitions and invoices, and preparation of grant budgets, billings, and financial reports. Reviews data entered in the Court's Grant Reimbursement Allocation System (GRAS) for completeness and accuracy. Generates reports and prepares information needed for grant billings. Performs the daily recount and verification of the deposit of cashier receipts. Reviews and ensures the accuracy and completeness of the daily audit of the Friend of the Court cashiering function. Approves the related bank transfer. Performs the daily audit procedures as a backup. Prepares and submits deposit of miscellaneous court revenue and cash receipts. Maintains ledger of bank debits and recovery. Prepares annual reimbursement request for unrecovered funds. Prepares and submits reimbursement of recovered funds. Assists with the processing and reconciliation of payroll. Identifies needed adjustments and prepares required journal entries. Assists with the calculation and processing of state retirement payments and life insurance premiums. Reviews open purchase orders. Prepares and submits journal entries to allocate expenditures to appropriate business units. Performs other duties as assigned. QUALIFICATIONS : High school graduation or its equivalent. Two (2) years of college credits from an accredited institution. Two (2) years of verifiable, paid bookkeeping/accounting experience. Experience using MS Office Suite and relevant software and systems. Proficient using Microsoft Excel spreadsheets required. KNOWLEDGE, SKILLS AND ABILITIES: Ability to apply general rules to specific problems to produce positive results. Ability to ask and answer questions and to explain Court procedures to internal and external customers in a courteous and professional manner. Ability to communicate information and ideas effectively so that others can understand. Ability to deal calmly and effectively in high stress situations. Ability to establish and maintain effective working relationships with coworkers, employees, officials and external contacts. Ability to meet and interact with the public and deal courteously and effectively with their questions or problems, seeking assistance when needed. Ability to operate office equipment. Ability to perform mathematical computations quickly and accurately. Ability to understand and carry out instructions and to request clarification when needed. Ability to use logic and reasoning to identify strengths and weaknesses of alternative solutions, conclusions or approaches to problems. Skill in managing one's own time and the time of others, as well as the ability to meet deadlines. Working knowledge of Court processes and procedures. WORK ENVIRONMENT: Normally a typical customer service office environment with minimal exposure to excessive noise. Employees in this title may encounter individuals who may be under duress. PHYSICAL REQUIREMENTS : Must be able to remain in a stationary position for long periods of time to perform job functions. Ability to detect, create and interpret documents. Operate a computer and other office machinery, items or equipment. Position self to move from one place to another. Communicate with clients, co-workers, and others. LICENSES, CERTIFICATIONS OR SPECIAL REQUIREMENTS : Candidates considered for placement in this job title will be subject to a criminal and/or IV-D background investigation and subsequent fingerprinting every five (5) years. The above statements describe the general nature and level of work performed by employees assigned to the title. Incumbents may be required to perform job-related responsibilities and tasks other than those stated in this description. Specific job duties vary from position to position. Notes: 07/14/2015 New title created 11/09/2015 Updated for content 11/08/2016 Title changed (Replaced Finance and Grants Assistant) 11/01/2017 Updated for content and format 04/17/2024 Updated for content Requirements In addition to wages, retirement plan, medical, dental, and vision benefits, the Court offers generous vacation time and has an extensive holiday schedule that includes paid end-of-year shut down. Additionally, employees of the Court may be eligible for forgiveness of their student loans under the federal Public Service Loan Forgiveness (PSLF) program. More importantly, if you are service-oriented and have an interest in work that is closely connected to the community, employees of the Third Judicial Circuit of Michigan are rewarded with the satisfaction of participating in the provision of justice in Michigan's largest, most populous county. ELIGIBILITY : This examination is open to anyone who meets the minimum qualifications. A person may not participate in an open competitive examination for the same title until ninety (90) days have passed since they last took the examination. SELECTION : Applications will be screened for compliance with eligibility requirements and minimum qualifications. Selection will be based on appropriate job-related criteria. Applicants who achieve a passing score on each portion of the screening process may be placed on the eligibility list. NOTE : Information provided on application forms and subsequent verification thereof may be used to determine applicant's qualifications for this position . Incomplete or illegible applications will not be considered . Faxed or emailed applications are not acceptable . THE COURT MAY LIMIT FURTHER CONSIDERATION TO THE APPLICANTS WHOM APPEAR TO BE MOST QUALIFIED . SCREENING EXAMINATION COMPONENTS AND WEIGHTS (Total 100% MAX-70% MIN) Evaluation of Training, Experience & Personal Qualifications Pass/Fail Interview 100% APPLICATION PROCEDURE& DEADLINE : Official application forms must be received no later than 4:30 p.m. on the last day of this announcement . APPLICATIONS FOR THIS POSITION WILL ONLY BE ACCEPTED IN ELECTRONIC FORM THROUGH THE COURT'S WEBSITE: The direct link to this site: A valid email address is required to apply. Applicant will receive a confirmation after successful submission of the electronic application. An official copy of all transcripts/diplomas must be available at time of interview. Resumes may be included with the application form, but may not be substituted for it. Applicants with disabilities may be entitled, under applicable State and Federal law, to reasonable accommodations to facilitate participation in the examination process. If you will require special accommodations because of a disability, please call (313) . POSTING : This notice must be posted on all bulletin boards until the filing date has expired. ** AN EQUAL OPPORTUNITY EMPLOYER ** The Diversity and Inclusion Mission Statement: "We appreciate our common connection and respect our diverse and unique human experiences. We move forward as an inclusive organization as we provide accessible and equal justice. The Diversity and Inclusion Vision: Diversity is inclusive. It encompasses, among other things, race, ethnicity, gender, sexual orientation, gender identity and expression, religion, nationality, language, age, disability, marital status, parental status, military status, geographic origin and socioeconomic background. Diversity creates greater trust and confidence in the court system and its administration of justice. It enables us to better provide exemplary public service and programs. The different perspectives, experiences, backgrounds, talents and interests of judges and employees in our four divisions allow us to be a national leader in Court performance. Equal Employment Opportunity Policy The Court is an equal opportunity employer and does not discriminate against otherwise qualified individuals on the basis of age, gender, race, religion, color, national origin, handicap/disability, marital status, sexual orientation, gender identity, height, weight or any other legally protected status. The prohibition against employment discrimination may extend to conduct that employees are subjected to from vendors, contractors, customers, or others who enter the workplace. Unlawful discrimination may include, but is not limited to, employment actions related to recruitment, examination, transfer, appointment, training, promotion, or the administration of employee benefits. The Court is committed to complying with all applicable federal, state, and local laws that pertain to employment.