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Alumni and Parent Engagement & Annual Giving Coordinator Bookmark this Posting Print Preview | Apply for this Job Position Details Position Information Position Title Alumni and Parent Engagement & Annual Giving Coordinator Department Annual Giving -Group Pay Type Non Exempt Appointment Type (A) Continuing Full-Time Hours Per Week 37.5 Number of weeks 52 weeks per year other - # of weeks 52 Benefits Eligible Full Benefits Geographical Regional Qualifies for Relocation Reimbursement No Work Schedule Job Description General Scope of Duties The Office of Alumni and Parent Engagement ( APE ) and Annual Giving (AG) Coordinator supports programs, communications, and initiatives related to Connecticut College alumni and families. This role is responsible for streamlining and overseeing the day-to-day operations and communications of both offices. This role is responsible for managing administrative processes and budget management "” in addition to supporting alumni and family events, communications, and engagement. Ultimately, this position supports the goals of the Offices of Alumni and Parent Engagement and Annual Giving by promoting lifelong relationships, fostering active and enduring engagement with Connecticut College, and promoting a culture of philanthropy. General Duties and Responsibilities Administrative Process Administrative coordinator for two departments: Alumni and Parent Engagement and Annual Giving. Serve as APE /AG expert on Advancement CRM Database (Salesforce) and other software needed by division staff Extract reports, update database, distribute reports, manage Salesforce calendars, etc. Assist alumni, students, parents, and constituents of the College with all general inquiries via management and oversight of the APE /AG phone lines and general inquiry emails. Open, distribute, and file mail/correspondence. Other duties as assigned or as necessary. Budget Management File all invoices appropriately, oversee payments for events and vendors, and manage payment gateway. Reconcile budget monthly for APE and AG. Reconcile APE & AG PCard transactions. Volunteer Management Connecticut College Alumni Association Board of Directors Attend all meetings. Prepare & distribute confidential minutes Manage digital volunteer portal by curating all Board/Council materials, oversee trainings, develop agendas, and prepare documents/resources Reserve on-campus spaces and catering for Board/Council meetings; secure hotel accommodations Execute surveys after Board/Council meetings File volunteer contract reports, assigned volunteer role data entries, special mailings/outreach, etc. Support APE /AG Directors & the 50th Reunion Class by managing Koiné Gold projects, communications, and committee logistics. Coordinate fundraising and engagement opportunities, update lists of donors, etc. Events & Marketing Coordinator Support Alumni & Parent Engagement events by: Finalizing lists for invitations, overseeing mailing, tracking RSVPs and correspondence Prepare event materials including name tags, check-in sheets, supplies, and reports Order, organize, and oversee swag inventory Fundraising Coordinator Support reporting for, analysis of, and implementation of AG programs. Assist AG staff as assigned or as necessary with the preparation and distribution of solicitation materials, emails, mass mailings, and other fundraising activities and programs. On-Campus Partnerships Work with on-campus partners to reserve catering and spaces for events and programs. Partner with the Offices of Human Resources and Financial Aid to coordinate APE /AG student employment including academic-year and Reunion student workers. File paperwork, approve timesheets, and day-to-day itineraries for student workers. Attend Advancement and other College events as directed (up to 2-3 weekends per year, some evenings). Education and Skills High School Diploma required with 2 - 4 years of office experience Strong written and verbal communication skills Knowledge of data management systems preferred Ability to interact well with a variety of people from all aspects of the college and community Must be highly proficient in all Microsoft Office products, in particular, Excel and Gmail High integrity needed to handle confidential information Knowledge of general office equipment Strong attention to detail Ability to work a flexible schedule to support special programs such as Reunion/Fall Weekend. May include evenings and weekends Well-organized, able to work under pressure, meet deadlines, and plan and accomplish goals Preferred Qualifications Physical Demands Driving Required Yes Salary Range $20.50-$22.50 Covid Vaccine Information Effective June 8, Connecticut College will no longer mandate the COVID -19 vaccine or boosters. The College strongly recommends that all students and employees be vaccinated and remain updated with their COVID -19 boosters Applicant Credentialing Thorough applicant credentialing will be conducted on the selected candidate which will include criminal records check, DMV check and depending on the position psychological exam and pre-placement physical. Posting Detail Information Open Date 09/06/2024 Applications accepted through Open Until Filled No Documents needed to Apply Required Documents Resume Cover Letter Optional Documents Supplemental Questions Required fields are indicated with an asterisk (*). What is the highest level of education attained? GED High School Diploma Associates Degree Bachelors Degree Masters Degree PHD How many years of experience do you have in this type of position? 0-1 1-3 3-5 5-7 7+ Are you eligible to work in the U.S.? Yes No