Prominent, multi-billion dollar family office seeks a Cash Management Accountant. This is a hybrid role, 2 days per week in midtown Manhattan. Responsibilities include: Accounts Payable/Accounts Receivable and Credit Card Module • Processes all activities in the accounts payable/accounts receivable area. • Processes invoices for 150+ entities, approximately 1,000+ bills/transactions a month, ensuring proper code blocking/portfolios and categories are selected for financial reporting purposes. Takes the lead in researching and correcting discrepancies by interacting with banks, vendors and internal team. • Tracks capital calls/investment payments to enable accounting department to reconcile all investment activity. • Analyzes payments and year to date spend for select family entities and projects for cashflow and planning purposes and reviews with Finance Manager and Controller. • Tracks contracts and balances due, validating invoices based on agreement terms. • Utilize weekly balance reconciliation in ATWeb to monitor account activity in high volume accounts and record any missed transactions to maintain accurate book balance for use in biweekly cash flow report. • Prepare all wires, whether invoices or funding, for NYO entities. Create and adjust standing wires as needed. • Works closely with the Controller, Investment Director, Director of Accounting, Principals and External Vendors to obtain approvals on critical transactions, including tax payments and professional fees. • Maintain various spreadsheets detailing payments and income for certain entities, projects, and family members for reporting and tracking purposes. • Record, using the Accounts Receivable module, checks/wires/distributions and various deposits in ATWeb for all NYO entities. • Utilize ATWeb credit card module to map 6+ credit cards by both vendor and category on a monthly basis. Break out, categorize and code 15+ credit cards in the ATWeb AP Bill module on a monthly basis. Records all credit card activity in ATWEB to capture vendor and category detail for monthly financial reporting. Cash Management • Monitor cash balances daily to ensure adequate funds to process invoices/investments. Request sale stocks/ETFs/managed account assets for funding when required. • Gather cash balances from JPM, GS, and UBS to prepare bi-weekly cash flow report. Run ATWeb balance reconciliation to provide ATWeb "book" balance for JPM checking and savings accounts for analysis. • Analyzes bank account balances to facilitate decisions on where/how to fund investments. • Supports the Investment Director in providing cash sources for investment decisions, based on the cash forecast. • Ensure account fundings are prepared from proper entity, confirming LLC ownership and percentages. • Prepares bi-weekly cash flow report and evaluates variances with Finance Manager and Controller. • Continuously reviews and propose improvements in company's cash. • Recommends the development and implementation of new processes, policies, systems and tools to improve effectiveness and efficiency of cash management activities. • Prepares bi-weekly cash flow report and evaluates variances with Finance Manager and Controller. • Run, filter and distribute weekly Balance Reconciliation report to team members. Various tasks • Request and fill out all necessary documentation, confirming accuracy, for bank account openings (checking, brokerage, managed), obtaining required signatures to submit to the bank for review • Monitors activity for high value assets (cars, jewelry, art, wine) and works closely with Family Office, Insurance Brokers, Curators, and Family Members to ensure appropriate tracking and documentation of financial/insurance information. • Creates monthly invoices for rental tenants, monitors lease renewals to ensure they are kept up to date, confirm receipt of rent payments and reimbursements. • Provides monthly reports on medical billing/insurance claims to ensure all medical expenses are tracked and submitted to insurance company for reimbursement. • Mentors Accounting Assistants/Clerks and Administrative Assistants, providing guidance on deposits utilizing the Accounts Payable/Receivable Module and ensuring proper categorization in ATWEB. Salary 100-125k DOE Candidates can send their resume directly to
Job Title
Bookkeeper