Job Title

Our client, a law firm, is seeking an experienced Electronic Billing Coordinator.SummaryObjectiveThis position supports various aspects of finance and accounting for the Firm. The Electronic Billing Coordinator is responsible for the overall management, set-up, implementation, and maintenance of the firm's electronic billing (eBilling) systems and works directly with all stakeholders included but not limited to third-party vendors and firm clients as related to the successful submission and troubleshooting of all electronic billing.The position requires solid business experience combined with strong analytical skill. The candidate will need to possess strong problem-solving skills, work ethic, organizational skills, attention to detail, decision making skills, and ability to work well with others.Essential FunctionsDirect and maintain electronic billing processes and requirements; serve as liaison among clients, billing attorneys, staff, billers, and third-party vendor; facilitate communication to ensure timely and correct implementation and on-going functionality of electronic billing for the Firm's clients. Ensure adherence to Firm's billing policies and procedures.Coordinate data collection for e-billing matter set-up and on-going maintenance:Oversee matter set-up, including timekeeper and billing rate set up and approval, both on the vendor site and within the Firm's billing system.Assist billing attorneys in creating and maintaining matter budgets and matter plans or status reports.Review and process e-billing documentation according to attorney instruction and department procedures. Ensure effective and detailed information flow within department, internal, and external clients.Review e-billing documents and clientmatter master files for special billing needs and obtain necessary documentation if special billing need is not properly reflected in e"‘billing. Collaborate with internal clients to define special billing needs.Review rates, discounts, addresses, and other components of e-bill for accuracy. Identify discrepancies and independently gather resources and information needed to complete process.Review final bills to ensure data integrity. Proactively collaborate with billers to process and transmit error-free e-bills.Provide research assistance as needed to resolve e-billing discrepancies andor issues.Locate data and information from other sources that may not be readily available.Design and maintain reports for e-billing analysis. Apply and administer other application tools as needed.Assist other billers, and accounting staff as needed with all e-billing concerns.Recommend appropriate solutions. Respond promptly and completely to client, attorney, and department inquiries.Coordinate and prepare special e-billing projects as needed.Attend department and group meetings as needed to keep up to date on department policies and procedures.Provide backup assistance as needed for other accounting department functions such as Billing, Cash Receipts and Collections.Assist with special projects and perform other duties as petenciesExperience with Aderant BillBlast or eBillingHub required.Minimum 5 years of eBilling or Billing experience preferred.Aderant experience strongly preferred.Previous experience in the legal industry or professional services preferred.Bachelor's degree in accounting or related field termediate Microsoft Excel skills required.Ability to understand and analyze billing information and historical data.Strong attention to detail and ability to follow instructions with high degree of accuracy.Ability to communicate effectively and tactfully with individuals at all levels within and outside the Firm.Excellent organizational skills and sense of urgency to requests.Ability to work under pressure and meet deadlines under sometimes stressful conditions.Ability to keep observations or viewpoints regarding firm business confidential.This position is based on site in Newark, NJ and pays $90,000.