Job Title

ADMINISTRATIVE MANAGERThe Administrative Manager is a critical member of our collaborative team responsible for the day-to-day oversight and management of our office infrastructure: the physical, accounting, electronic, and social environment of our team's working environment and office space. The Administrative Manager reports to the New History CFO, taking direction from the entire leadership team. The individual must be highly organized with excellent communication skills and comfortable working in a small, entrepreneurial, mission-driven, and customer-focused environment.The position hours can range from 20 - 32 hours, dependent on candidate preferences and skillset/experience to the position. Benefits are available at 32 hours. Hours are flexible within our standard work day of 8:00am-5:00pm Monday through Friday, and hybrid work is possible. Ideal candidates are self-motivated team players willing to learn new skills and be responsible for completion of tasks.ResponsibilitiesOffice Management: Manage the physical, electronic, and social environment of the office to ensure efficient project production and support creative problem-solving, including:Provide the "first impression" to clients, including maintaining upkeep of office common spaces, answering the phone, greeting visitors, and directing client requests to appropriate team memberOrganization of internal and external events in the officeManagement of office-wide systems, including user accounts for software, filing and archiving systems, internal physical and digital resource libraries, and physical workstationsOrganization of office meetings and calendarsCoordination and maintenance of office-wide subscriptions, memberships, and/or licensesInterface and management of external service providers such as landlord, technology, phone, office supplies, and softwareAccounting Support: Work directly with the CFO to complete daily, weekly, monthly, and annual financial management tasks, including:Coordination, execution, and management of monthly invoice processDaily accounting systems management in QuickBooks, including:Management of vendor billsReviewing and processing employee expense reportsReceiving and processing client paymentsTracking and gathering data for creation of graphic, numeric, and written reports with significant Excel responsibilitiesProject Support Work: Work with Project Directors and Associate Directors to support project quality and client satisfaction, including:Provide administrative support to project production and completionProject infrastructure management, including completing project startup and closeout proceduresPrinting, preparing, and transmitting project submittalsRequired Education/ExperienceAn Associate's or Bachelor's degree and a passion for excellent client service are required. The ideal Administrative Manager will have the ability to exercise good judgement in a variety of situations, strong written and verbal communication, administrative, and organizational skills, and the ability to prioritize and maintain a balance among multiple tasks. A successful candidate will also have a proven ability to handle confidential information, meet deadlines, and solve problems independently. The applicant must be able to perform collaboratively and independently, develop interpersonal relationships with the New History team and clients, and work efficiently in an open-office environment. Applicants should have proficiency in Microsoft Office, Quickbooks, G-Suite, Adobe, and DropBox. A strong Microsoft Excel skill set is required. Applicants must have a valid driver's license and be able to drive their own vehicle for occasional office errands.All team members reflect and thrive in the New History culture of exemplary client service, collaboration, respect, integrity, and persistence to work towards a successful reuse of historic structures. Candidates must have the capacity to build strong and trusting relationships with colleagues, clients, and project stakeholders. All team members demonstrate New History Core Values: Impeccability, Inspiration, Tenacity, and Foresight.Salary Range: $24.00 - $28.00 per hour, depending on relevant experience and qualifications.If interested, please submit a cover letter and resume to Dana Cossette at accounts@.