Job Title

Job TitleLegal Administrative Assistant - Intellectual PropertyLocationCharlotte, NC OverviewWe are seeking a highly organized and detail-oriented Legal Administrative Assistant to support our Intellectual Property (IP) team. The ideal candidate will assist with administrative tasks, manage IP documentation, and support attorneys with patent and trademark matters.Key Responsibilities:Assist IP attorneys with scheduling, calendar management, and correspondence.Prepare, edit, and format legal documents related to patents, trademarks, and copyrights.Handle incoming calls, emails, and client communications.Maintain and organize physical and electronic IP files, including docketing and tracking deadlines.Manage IP portfolios, ensuring all documents are up-to-date and accurately recorded.Conduct basic research on IP laws, precedents, and existing patents/trademarks.Gather information and supporting documents for IP filings and legal proceedings.Assist with filing IP-related documents with courts and administrative bodies.Monitor the status of applications and coordinate with regulatory agencies as needed.Assist with client billing processes, ensuring timely and accurate invoicing.Track billable hours and prepare billing reports.Handle routine client inquiries and provide updates on case status.Schedule meetings and coordinate with clients regarding IP matters.Qualifications:EducationHigh school diploma or equivalent required; associate's degree or higher preferred.ExperienceMinimum 1 year of administrative experience in a legal setting, with a focus on intellectual property preferred.