CLASSIFICATION TITLE:Department ClerkSALARY:$39,738.64 - $51,398.61DEPARTMENT:RoadsOpening Date:01/31/2025Closing Date:02/07/2025 12:00 a.m.FLSA STATUS: Non-exempt / Overtime pursuant to Collective Bargaining Agreement or Human Resources and Labor Relations PolicyEMPLOYMENT RELATIONSHIP: Just cause subject to probationary periodLOCATION: Permits and Local Roads DivisionCURRENT HOURS AND STARTING TIME: Full-time (40 hours per week position). The starting time for this position is currently 8:00a.m. Weekend and evening hours as needed. GENERAL SUMMARY:Under direction, performs a variety of clerical and/or accounting duties, which require an understanding of departmental operations, a high degree of accuracy and independent judgment. Performs a variety of clerical duties to support department operations. Answers telephones, operates standard office equipment such as computers, multi-line telephones, fax machines, copiers and calculators.ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:Maintains and types a variety of materials, including those of a sensitive or confidential nature such as, memos, letters, records and forms, according to established policies and procedures or specific instructions, exercising independent judgment as required.Answers telephones and makes outgoing calls to satisfy routine phone inquiries and provides assistance to the general public and walk-in visitors.Enters and processes daily work and time records.Assists in maintaining stock of office forms, informational bulletins and office supplies.Organizes and maintains files and correspondence of both a routine and confidential nature. Assists in the operations of the department; delivers, retrieves and records documents and maintains files.Substitutes for other Department Clerks as needed, at various divisions of the Department of Roads.Performs routine calculations and compiles information for various documents and reports.Makes duplicate copies of reports and/or information, routes to appropriate person and/or files as required.Receives incoming telephone calls, answers questions appropriate to skill level, relays messages to appropriate individuals or departments.Operates standard office equipment such as computers, multi-line telephones, facsimile machines, copiers, calculators and adding machines.Works overtime as directed, including weekends and holidays.Performs related duties as assigned.QUALIFICATIONS:Required Education and ExperiencePossession of a high school diploma or a certificate of successful completion of the General Educational Development TestA minimum of two (2) years of experience as a General Clerk or related clerical experienceRequired Licenses or CertificationsPossession of a valid Michigan driver's license and operable, insured automobile for authorized travelPreferred Education and ExperiencePossession of an Associate Degree or Bachelor's Degree in general business or related fieldCOMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES:Knowledge of:Word, Excel, Internet, E-mail and other related softwareDepartment of Roads regulations as it relates to the assigned departmentRecord keeping techniques and practicesOffice terminology, procedures, equipment and business arithmeticModern office procedures, methods and computer equipmentSkill in:Interpersonal skills necessary to develop and maintain effective and appropriate working relationshipsPerforming a variety of duties, often changing from one task to another of a different naturePerforming basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratiosTracking inventory and ordering supplies when neededAnswering multi-line phones and using radio communication systemAbility to:Prepare and analyze time cards, input time cards data into PrecisionMake decisions in accordance with laws, ordinances, regulations and established policies and proceduresUnderstand and follow complex written and oral directionsWork independent of supervisionOperate personal computers utilizing current versions of office related programs, email and other softwareKeep records, maintain data entry and prepare reportsWork in an environment which embraces the county's Dignity CampaignEffectively speak, write and understand the English languageEffectively speak, write and understand a language other than English is preferredUnderstand and carry out oral and/or written instructionsAccurately organize and maintain paper documents and electronic filesMaintain the confidentiality of information and professional boundariesWork independentlyEstablish and maintain effective working relationships with elected officials, Administrators, Department Heads, staff, union officials and the publicConduct oneself with diplomacy, tact and courtesyWORK ENVIRONMENT/CONDITIONS:The work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job.N/S=Never/Seldom O=Occasionally F/C= Frequently/ContinuouslyWork EnvironmentOffice or similar indoor environment: F/COutdoor environment: N/SStreet environment (near moving traffic): N/SConstruction site: N/SConfined space: N/SExposuresIndividuals who are hostile or irate: N/SIndividuals with known violent backgrounds: N/SExtreme cold (below 32 degrees): N/SExtreme heat (above 100 degrees): N/SCommunicable diseases: N/SMoving mechanical parts: N/SFumes or airborne particles: N/SToxic or caustic chemicals, substances, or waste: N/SLoud noises (85+ decibels): N/SBlood Borne Pathogens: N/SPHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.N/S=Never/Seldom O=Occasionally F/C= Frequently/ContinuouslyDemand:Balancing on even or uneven surfaces/ground: N/SBending (forward or backward bending at the waist): F/CClimbing up or down stairs, ladders, scaffolding and platforms:N/SCrawling (moving about on hands and knees). Inspecting in confined spaces: N/SDigging: N/SDriving on sealed and unsealed roads: OGrasping, gripping, holding, clasping with fingers or hands: F/CKneeling to work at low levels: N/SManual Dexterity (fine finger movements i.e., keyboard operating, writing): F/CLift/Carry/Move objects from one level/position to another (covered by the items below): F/CUp to 34 pounds: F/C35 to 50 pounds: OPush / Pull objects away from or towards the body: N/SReaching overhead (arms raised above the shoulder) or forward reaching (arms extended): OSitting in a seated position during the task performance: F/CStanding in an upright position without movement: F/CWalking considerable distances in the facility on multiple surfaces: F/CRunning considerable distances in the facility on multiple surfaces: N/SGENERAL REQUIREMENTS AND DISCLAIMERSComplies with P.A. 390, as amended, known as the State's Emergency Management Act and the County's Emergency Management resolution as well as all related plans, policies and procedures covered by those statutes.The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment amongst other possible accommodations. The AdTech bargaining unit represents this position. Therefore, there may be contract language which could require consideration in the selection process.
Job Title
Department Clerk