The Department is seeking to hire a Contract Specialist III (CS) to work in the DDS Southeast Regional Office in the Contracts Unit. The CS will ensure compliance with all statutes, regulations, rules and policies. _ _ _Job Responsibilities: _ (The duties and responsibilities states are a general summary and not all inclusive) This position will have continuous communication and physical meetings on a regular basis with the Contract Supervisor, Contract Manager and Area Director or designee, Assistant Director and/or other Area office Staff involved in the contracting/engagement process to review the current status of engagement allocations, Purchase of Services (POS) plan, and provider spending to ensure that all have knowledge of accurate fiscal data. The CS will be responsible to provide recommendations, give assistance and advice regarding funding account choices based on type of service being purchased. The selected individual will maintain accurate spreadsheet data with current (real time) information concerning expenditures and allocations as well as review and process amendments to engagements for all assigned areas. Additional responsibilities will be to review all engagements and amendment submissions for required content as established by regulatory authority (Department of Developmental Services (DDS), Operational Services Division (OSD), Executive Office of Health and Human Services (EOHHS), Comptroller's) and conformance with the Regional spending plan to ensure encumbrances are accurate for amount and account. The CS will meet with area office and vendor staff to coordinate engagement amendments, new home openings and other related fiscal issues and will assist with re-engagement activities communicating recommendations advice and assistance with assigned Area Offices. They are also responsible to analyze area allocations for the new fiscal year which are to be the basis for all re-engagements; specify type/ appropriations of funds, and transfers both within and out of area and detail funds according to accounts as well as maintaining and keep balanced contract crosswalks to be used in re-engagement for assigned area. The individual will work with the Contract Manager and Program Coordinator III to identify and finalize new fiscal year account allocations. Run FMIS/MMARS reports to determine accuracy of work completed and to track utilization for avoiding possible reversions and while keeping managers and area staff informed and also prepare documents and reports as requested by Regional Contracts Manager or other DDS staff necessary for decision making and/or recommendations. They will maintain up to date knowledge of all department's Master agreements / RFR data and schedules. Navigate in the Comm-Buys system to review that providers have responded for eligibility in contracting engagements as required by DDS guidelines. Work on various computer applications and programs such as MMARS, Access, Excel, Impact, Meditech, Virtual Gateway and Enterprise Invoice Management (EIM), Integrated Contract Management System (ICMS), Financial Management Information System (FMIS) and Email. The CS is required to practice good time management in all aspects of contracting work: meeting all required department deadlines and may need to perform other duties as required. _Qualifications Required at Hire: _ * Knowledge of basic accounting principles / practices and business contracts terminology, codes, symbols and standard abbreviations. * Capability to understand, explain and apply the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities. * Ability to read, interpret, and analyze documents such as contracts, leases, etc. and the determine applicability of contract data, and draw conclusions by make appropriate recommendations. * Exercise sound judgement and discretion in handling confidential information. * Communicates effectively in oral and written expression and accurately records information provided and prepares general written reports. _Preferred Qualifications:_ * Must have computer (PC) expertise using Word, Excel, Access, Internet, Outlook, and Windows. * Competent to make mathematical computations / tabulations. Accurately with reasonable speed and attention to detail. * Self-motivated to work independently. * Goal oriented to meet deadlines in a timely and accurate manner. * Communicates with others effectively concerning rules/ regulations in a courteous and helpful manner. _ _ _ _ _SCHEDULE:_ _ The work location for this position is in Middleboro, MA. _ Full-time - 37.5 hour weekly position. * *Schedule Monday through Friday, 8:45AM to 5:00 PM Days off - Saturday and Sunday About the Department of Developmental Services: The mission of the Department of Developmental Services (DDS) is to create innovative and genuine opportunities for individuals with intellectual and developmental disabilities including Autism Spectrum Disorder to participate fully and contribute meaningfully to their communities as valued members. DDS serves over 43,000 vulnerable individuals throughout their lifetimes, providing a spectrum of day, employment, and residential supports. The agency directly oversees and manages $3 billion in public funds ($2.7B operating budget) and approximately 5,500 staff, the largest state employee workforce of any agency in the Massachusetts executive branch of government. For more information about our agency and programs visit: Pre-Hire Process: Recommended candidates must successfully complete pre-employment screening which includes: · Disabled Persons Protection Commission (DPPC) Abuse Registry Search: · Criminal background check (CORI) by regulations set forth by the Executive Office of Health and Human Services. * National Background Checks, Chapter 234 of the Acts of 2014, conduct fingerprint-based check. * As part of the hiring process, the Office of Human Resources will be verifying any college-level degrees conferred to the selected candidate. Additionally, any licensure required for the position will be verified. Information provided as part of the hiring process is subject to the Massachusetts Public Record Law and may be published on the Commonwealth's website. Education, licensure, and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines. Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth's website. If you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link and complete the ADA Reasonable Accommodation Online Request Form. For help logging into/resetting your MassCareers profile, call the Employment Service Center at for assistance. For questions regarding this requisition, please contact the Executive Office of Health and Human Services Human Resources at Ext. #4. ALL EMPLOYEES ARE PAID ON A BI-WEEKLY BASIS AND MUST HAVE DIRECT DEPOSIT. First consideration will be given to those applicants that apply within the first 14 days. Minimum Entrance Requirements: Applicants must have at least (A) three years of full-time, or equivalent part-time, professional or technical experience in business administration, management or public administration, the major duties of which included contract management or contract administration and (B) of which at least one year must have been in a supervisory capacity, or (C) any equivalent combination of the required experience and the substitutions below. Substitutions: I. A Bachelor's degree with a major in business administration, management, public administration or law may be substituted for a maximum of one year of the required (A) experience.* II. A Graduate degree with a major in business administration, management, public administration or law may be substituted for a maximum of two years of the required (A) experience.* Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. NOTE: No substitutions will be permitted for the required (B) experience. Special Requirements: None. /Salary placement is determined by a combination of factors, including the candidate's years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division's Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range./ _ Comprehensive Benefits _ When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! *An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role. Job: Administrative Services* *Organization: Department of Developmental Services *Title: *Contract Specialist III Location: Massachusetts-Middleboro - 151 Campanelli Dr Requisition ID: 24000A2E
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State of Massachusetts | Contract Specialist III | middleboro, ma