This job was posted by : For more information, please see: BSD MED - Grants - Post Award About the Department The Department of Medicine was the first department created when the medical school began over 110 years ago. It has evolved into the largest department not only in the medical school with over 300 full time faculty but is also the largest department in the University. The main missions of the Department of Medicine, scholarship, discovery, education and outstanding patient care, occur in a setting of multicultural and ethnic diversity. These missions are supported by exceptional faculty and trainees in the department. The Department of Medicine also takes great pride in providing unparalleled, comprehensive and innovative patient care. The Department/'s clinical excellence is continually recognized by the highly regarded US News and World Report. Each of the Department/'s sub-specialty practices are recognized as programs of national, regional, and local distinction for our novel diagnostic and therapeutic patient care offerings. The Department of Medicine has a long and proud history of research and discovery in the basic, clinical and translational sciences. Currently, the Department of Medicine is among an elite group of medical centers who are leading in the discovery and delivery of personalized medicine. Our impressive pool of talented researchers is renowned for bridging the bench to the bedside, and clinical research evaluations of new drugs and devices. The educational mission of the Department of Medicine is to train exceptional healers and the future leaders in academic medicine. The Department is home to four top residency programs (Internal Medicine, Emergency Medicine, Dermatology and Medicine-Pediatrics) and twelve fellowship programs, including seven federally-funded training grants. Diversity of housestaff and faculty is a key priority in our enterprise, both to cultivate leadership from underrepresented minorities and women and to reflect the ethnic and racial makeup of the patients we serve. Our trainees and faculty are recruited from top medical schools in the country. Job Summary The Post-Award Administrator provides financial management in an intensive customer service environment for the Department of Medicine. This position is eligible for a flexible work arrangement. Responsibilities Serves as a primary account administrator for account owners. Creates accounts and works within the Financial Accounting System. Allocates, authorizes, monitors, and controls expenses. Manages check and wire-transfer deposits and earnings invoicing for industry funded clinical trials. Maintains accurate accounts receivable and payable data in VETS (Visit Earnings Tracking System). Maintains, oversees, reconciles, and corrects errors in accounts. Processes clinical research and core bills for payment. Works with other administrators on the procurement process including purchasing, internal requisitioning, and personal and travel reimbursements. Allocates and authorizes expenditures. May work with administrators to manage financial and administrative aspects of sponsored project proposal preparation, submission, and post-award grant administration. Advises and assists in most relations and communications with funding agencies, subcontractors, and others. Monitor expenditures on approximately 560 active individual faculty accounts. Propose solutions to discovered problems and fix according to proper policy and procedure. Compare actual spending to original budget and identify any variances with particular attention being paid to faculty salary. Develop a working knowledge of University policies and pr cedures as well as a working knowledge of policies and procedures of various funding agencies. Create and maintain excel spreadsheets and Access databases as necessary to track Section finances. Work closely with Section Administrators to effectively manage faculty accounts and ensure proper spending. Reviews all applications against University guidelines, in addition to drafting progress reports, non-competing applications, amendments, and budgeting. Responsible for all data entry and preparation of grant reports and trend analysis. Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions. Coordinates with other departments/units/divisions regarding multi investigator grants. Serves as department contact for annual audits and agency site visits. Performs other related work as needed. Minimum Qualifications Education: Minimum requirements include a college or university degree in related field. --- Work Experience: Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline. --- Certifications: /
Job Title
Post-Award Administrator