Job Description Growing and multifaceted community center in Sterling, AK is seeking a part-time office administrator, Monday through Friday from 9:00 am to 1:00 pm. Position is temporary with the possibility of becoming Permanent. Under the direction of the SCC Board of Directors, the office administrator will manage and oversee the daily function of SCC programs and facilities. Duties will include, but are not limited to, welcoming and assisting members, visitors, and program participants, answering and addressing phone calls and emails, directing and overseeing volunteers, maintaining class, program, and event registrations, member databases, electronic calendars, website, and social media accounts. Administrator also assists with the development of reports, newsletters, publicity, program and promotional materials, event planning, and implementation. The SCC Office Administrator will prepare reports and maintain communication with SCC Board of directors on a regular basis. Job Requirements The ideal candidate will have a positive attitude, professional public image, be self-motivated, goal oriented, and be a flexible team player that is able to work in a highly collaborative yet independent environment. Applicant should exhibit excellent interpersonal, communication, and computer skills. Computer skills should include MS Word, Excel, PowerPoint, Outlook, Publisher, graphics, database, group messaging and social media. Website experience helpful. Strong organizational, verbal, and written skills important, as is ability to work independently, multitask, set priorities, and meet deadlines. Previous nonprofit and/or community experience helpful. If selected for interview, computer skills testing may be administered. Other Duties and Responsibilities Greet customers, receive, and respond to phone calls and relay messages when necessary. Provide general information about the facility to the public. Respond to inquiries regarding hourly rental space, schedule room rentals, collect, record, and deposit rental deposits and payments. Prepare bi-weekly deposits and bi-weekly packets for the SCC bookkeeper. Process payments for classes, memberships, events and donations. Create documents, fliers, signs for programs and events. Type correspondence and maintain files. Oversee sign in of members, participants, volunteers, class instructors, workers and others. Assist in updates of organization's newsletter submissions, website, and social media outlets. Collaborate with other community agencies. Oversee facility maintenance and daily cleaning. Oversee the lending library and public computer area to ensure use policy is adhered to. Prepare rooms for instructors and programs, opening up on time and locking after the events Effectively manage and collaborate with coworkers and visitors in a friendly and competent manner under stressful conditions during busy periods. Must be able to meet frequent deadlines. Must remain flexible to job duty assignments as SCC programs are always evolving. Must be able to take instruction and perform activities as described above. This position works in a community center setting performing many general office duties. The duties listed above are intended only as examples of the various types of work that may be assigned. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. SCC requires a 30-day probationary period at the date of hiring. If for any reason you and the job are not a good fit, you or the SCC board of directors may terminate the position without notice. If offered the position, applicants will be required to complete the Sterling Community Center's employment application and successfully pass a criminal background check.
Job Title
Office Administrator