Overview: The Office Clerk is responsible for ensuring that front office administrative tasks are handled appropriately .The Office Clerk communicates with employees, visitors and customers and supports local management. This position typically reports to the Office Manager or General Manager. Responsibilities: Ensures security processes are followed with regard to the front desk (driver and visitor sign in). Answers and routes all telephone calls in a polite manner, taking messages and routing to proper individuals in a timely manner. Provides scheduling of all inbound and outbound freight in compliance customer and operation departments. Coordinates receiving and shipping documents verifying accuracy. Gathers and maintains all data and records relative to shipping and receiving activities. Verifies accuracy on shipping orders and shipping quantities matching picking documents. Assists in resolving customer discrepancies. Collects all documentation for inbound freight and route to the proper recording keeping unit. Directs and oversees the pallet control and exchange program. Facility AR/AP and vendor invoices responsibilities. Responsible for running specific customer reports and scanning invoices. Provides assistance on special projects at the discretion of the Lead Customer Service Representative (CSR), CSR Supervisor or Office Manager. Files appropriate paperwork for facility as required. Other administrative tasks as directed by local management specific to the facility's needs Qualifications: High School Diploma Strong computer knowledge including MS Office applications, specifically strong excel Basic typing skills, Familiarity with 10-key Shipping software systems including UPS and Federal Express Excellent oral and written communication skills Must be able to work in varying facility conditions including poor lighting and ventilation, exposure to noise, dust, LPG fumes, product orders, heat during the summer and cold during the winter Ability and availability to work irregular or extended hours including nights, weekends and potentially holidays as needed by the customer Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractors legal duty to furnish information. 41 CFR 60-1.35(c) LA County Applicants: The Company will consider qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local laws.
Job Title
Office Clerk