This position reports provides direct support to the Senior Director of Youth and Family Education and the Director of the religious school and manages registration and administrative matters. The hours are Monday-Tuesday 10am-5pm, Wednesday - Thursday 10am-7pm, Friday 10:30am-4:30pm (remote day), with occasional later evening or weekend work as needed. This role pays up to $28.85/hr and starts ASAP. Scroll down to find the complete details of the job offer, including experience required and associated duties and tasks. Key Responsibilities/Essential Functions include, but are not limited to the following: Serves as a liaison between the school and Operations, Facilities and Security Coordinates the logistical aspects of all religious school, including program reservations, set ups, food orders, A/V needs, etc. Orders all necessary supplies for programs and office Books flights, buses and other travel and logistical needs for all trips and events Reconciles credit card usage Provides daily support (signs, snacks, guests, early pickups, sign-in, and special events) Knows the formal and informal inter-departmental and Synagogue goals, standards, policies and procedures. Demonstrates sensitivity to the people, dynamics and functions within the education department and the Synagogue. Monitors, maintains and coordinates the Senior Director of Youth and Family Education and Directors calendar and stays knowledgeable about the calendars of the Senior Directors direct reports and updates the Education Calendar. Manages travel arrangements, coordinates meetings and other administrative tasks for the Senior Director and other members of the YFE Department Supports Director of Education (calendar, phone, scheduling, travel etc.) Handles registration for all family, religious school, camp programs, and trips through Salesforce Supports Youth and Family Education Committee and Grade Captains Maintains class lists and attendance records for religious school and camp Maintains attendance records for part time staff and submit payroll Communicates with anyone who calls the Senior Director and sends to the appropriate person Answers the phones during religious school Works collaboratively with all members of the YFE Department on programming for families with children ages 0-22. Core Competencies: Collaboration Skills Organizational Skills and ability to prioritize Attention to Detail Communication Proficiency Technical Capacity Takes Initiative Excellent interpersonal and customer service skills Must be able to multi-task Qualifications: 2 years administrative experience preferred A successful candidate must possess the ability to interpret and translate policy and procedure clearly, and in a personable and patient manner. Attention to detail and the ability to keep up with data entry are essential. A high level of organization is necessary, the candidate must be able to take initiative, prioritize and multi-task. Must be professional and mature and have demonstrated ability to lead, cooperate in a team atmosphere, a proactive attitude, and a strong work ethic. Strong written and oral communication skills are a must. Computer Skills: Strong proficiency in Microsoft word, excel, outlook, PowerPoint, Zoom and Microsoft Teams Knowledge of Salesforce a strong plus. Ability to anticipate upcoming needs and act with efficiency Ability to maintain confidentiality with congregant and staff information Ability to set and re-set priorities and multi-task effectively and independently in a fast-paced, team-oriented work environment Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)
Job Title
Engagement Administrator/Operations Administrator