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Job Title: Kitchen Extraction & Industrial AdministratorLocation: Head Office, PrestonReports to: Industrial ManagerEmployment Type: Full-timeAbout the RoleAssured Cleaning Services are looking for a new Kitchen Ducting & Extraction Administrator to join our ever expanding team. The Administrator plays a key role within our Industrial Team, working alongside the Industrial Manager to ensure smooth day-to-day operations. This role is crucial in planning team schedules, coordinating with clients, managing Health & Safety documentation, and overseeing the administrative backbone of industrial projects.You’ll be the go-to person for ensuring that all work is well-organised, compliant, and delivered to the highest standards — while also maintaining strong client relationships and keeping everything on schedule.Days of work are Monday to Friday, 8:30am to 5pmKey ResponsibilitiesPlan and maintain the Industrial Team’s schedule, booking jobs based on planned maintenance and geographic efficiency.Liaise with clients such as McDonald’s and Costco to book jobs and maintain excellent working relationships.Prepare job sheets and Health & Safety documentation, ensuring RAMS, permits, and job sheets are ready prior to site arrival.Finalise and check job completion paperwork, ensuring all necessary signatures and approvals are in place.Compile and distribute post-clean reports and certificates as required.Invoice completed works weekly using Sage, and monitor payments to ensure timely release of certificates.Manage company vehicle maintenance, inspections, and repairs to ensure fleet safety and compliance.Support training initiatives, including inductions and refreshers, and maintain up-to-date records in collaboration with the Industrial Manager.Assist with recruitment of industrial operatives following agreed processes.Perform various admin duties including payroll submission, hotel bookings, photograph archiving, tracker updates, and logging Non ConformancesEscalate operational issues to senior management promptly.Perform other ad hoc duties as required.Attributes & SkillsHighly organised with strong attention to detailCalm and composed under pressureConfident decision-maker focused on outcomes and customer satisfactionExcellent communication skills – both written and verbalProficient with administrative software (e.g., Microsoft Office, Sage)Knowledge of Health & Safety compliance (RAMS, permits, vehicle checks) is a plusWhat We OfferA supportive and collaborative work environmentOpportunities for growth and professional development30 Day’s holiday per annumFree onsite parkingThe chance to work with leading clients and contribute to a high-performing teamHow to ApplyPlease send your CV and a brief cover letter to or call Natasha or Tom on 01772 728244Job Types: Full-time, PermanentPay: £27,500.00 per yearSchedule:Monday to Friday