Job Title

JMG Group is a Private Equity backed insurance broking group based in Guiseley, West Yorkshire with strong regional office representation around the UK. We are a top 30 broker, growing rapidly having completed numerous acquisitions since our MBO in 2020. We place over 280m of Gross Written Premium into the market annually and our teams are very well respected in the market. Customer excellence is the backbone of our business, which means that our people, systems, and processes are central to our success. The opportunity Due to continued growth, we have a brand-new opportunity for a Group Facilities Partner, who will support the Operations Team with a multitude of Facilities and H&S administrative tasks to ensure that all our businesses have a central point of contact in relation to the running of their facilities services and are up to date with H&S documentation. You will be joining our supportive and knowledgeable Operations team meaning you will quickly become familiar with the daily ins and outs of our network of over 30 offices across the UK, and their individual buildings/ facilities operations and requirements. Key areas of responsibility include: Overseeing the collation of all JMGs utilities /H&S contracts for our regional offices and newly acquired offices and updating our compliance portal. Saving Fire Warden & First Aid, MHFA certificates 'site inspection reports onto our compliance portal Updating JMG Group master spreadsheets / checklists for each branch Monthly utilities meter readings / collation liaising with Auditel, sending any bills to Supplier Invoices Overseeing group wide stationery and office consumables contracts with our suppliers Working closely with key office ambassadors to ensure best practice for all site facilities & H&S administration tasks. Liaising with our H&S consultancy regarding office audits to ensure they happen annually and ensure any actions that are a result of the audits are taken care of. Ensuring services are arranged, such as PAT testing, boiler servicing, fire alarms, air con servicing, asbestos, legionella etc for all offices. Making sure that weekly / monthly fire drills are carried out. Ensuring all offices have up to date certified wardens. Onboarding of new sites to ensure all H&S / Facilities documents are rolled out. Making sure H&S manual is up to date and issued to the group accordingly. Maintaining H&S / Facilities pages on JMGs intranet Confidential waste arrangements Recycling & waste management Arranging access entry / key fobs for all new starters where appropriate Logging any building issues with landlords as appropriate and supporting with best course of action General administration tasks and keeping an eye out for any efficiencies where possible. What we are looking for: Experience working within a Facilities team or facilities administration function Possess a high-level of accuracy and attention to detail Knowledge of office Health & Safety policies and procedures including fire & health and safety Good communication skills with ability to work effectively as part of a team and speak to key stakeholders across the business Self-motivated and able to work individually when required A friendly and approachable manner, happy to act on all enquiries and pass on to the correct department as appropriate Strong organisational skills and a keen eye for efficient document e-filing and records management Someone local to Guiseley, as this will be predominantly an office based role. What we offer Free parking Company Pension scheme Generous holiday entitlement, including birthday day off Bupa Healthcare Cash Plan Life Assurance Electric vehicle salary sacrifice scheme Gymflex Cycle to Work scheme