Title: Company Secretarial Assistant Position: Temporary Contract (with the view to becoming permanent)Location: London, United Kingdom Salary: CompetitiveWFH: Hybrid working modelReports to: Senior Company Secretary Direct Reports: N/AOverview of the Role:The purpose of the role is to provide administrative and technical support to the UK Company Secretarial team.Key responsibilities:Board and Committee administration support includes meeting coordination, drafting agendas, maintaining meeting records and schedules, liaising across multi-jurisdictional teams in Europe and APAC, updating action logs, and collating and disseminating Board and Committee papers using Digital Board Books software.Drafting routine Board resolutions and arranging approval and execution under the supervision of the Senior Company Secretary.Maintaining Conflict of Interest logs.Maintaining electronic corporate records.Assisting with Legal Entity Reporting requirements.Ensuring annual confirmation statements, annual reports, accounts, and other statutory filings are undertaken within appropriate filing deadlines.Arranging document notarisation and apostilles with external agencies. Collation and provision of KYC documents as required, promptly.Maintenance of Company Secretarial information, guidance notes, structure charts and other documentation and templates on the Company Secretarial Portal, including the drafting of policies and procedures when requested.Monitoring/managing the Company Secretarial Inbox.Coordinating and assisting with projects as directed on behalf of the Company Secretarial team, including research, developing recommendations, planning and task tracking.Providing support to the legal team from time to time on legal administrative tasks and/or projects.Ensure adherence to good corporate governance principles concerning all Company Secretarial matters.Qualifications, Experience and Skills Required:Either CGI part-qualified, or law graduate or a similar qualification.Prior experience as a Company Secretarial Assistant or similar within the financial services sector is preferable.Knowledge of the fund management industry is beneficial but not a requirement.A commitment to ongoing personal development, training and assuming greater responsibility over time.A positive, proactive approach and strong team ethic.Accuracy and attention to detail.Strong written communication skills.Good organisational skills.Use discretion when handling confidential information.
Job Title
Company Secretarial Assistant