Job Title

The purpose of the role is to provide administrative support to the Land Rights Team and provide guidance to the wider company on legal access requirements & process throughout the whole award to adoption of our assets. This will involve with internal and external clients and legal service providers to deliver a smooth legal process. T The role holder should be someone with their own initiative who enjoys being a valuable member of a small team supporting each other with tasks and processes across the business. Main responsibilities will include:Requesting purchase orders and liaising with the Finance Team Liaising with clients to open a file (requesting instruction forms & CADs)Instructing solicitors, legal facilitators, and legal plan providers Preparing template documents Ordering searches and documents from the Land Registry Check road adoption status Reviewing design submissions and deciding whether land rights need to be secured Liaison with landowners legal team and our own contracted solicitors Keeping project management tool updated Liaising with internal departments to resolve queriesProactively chasing relevant parties to property transactions Support stage and gate processes by providing adequate information where necessary to form part of the evidence packs for each process and informing stakeholders of any issues / escalations in the process Support pre award kick off meetings by confirming land rights / legal requirementsLiaise with and monitor costs of legal facilitators and solicitors by project and programme of worksManage team mailbox and respond to enquiries and chase correspondence between all parties and provide regular updates as required by allSupport data management for internal and external reportingArranging engrossments and signaturesManaging caseload of projects Providing exceptional client service through regular communication by phone and emailAssisting with general administrative tasks, such as filing, scanning, and managing incoming and outgoing post Knowledge and Skills requirements:Essential:Knowledge and experience of the following Conveyancing process Land Registry Deed of EasementLease and subleaseWayleaveTransfersGeneral computer literacy with the ability to use Microsoft Office applications and tools and document filing systemsComfortable in using oral and written communications media to interface with suppliers, customers, clients and general public enquiriesDesirable:Experience of legal conveyancing in the utility sector Ability to prioritise work activity to deliver business requirements Work flexibly either under supervision or on own initiative as required