Job Title

Main area Administration Grade NHS AfC: Band 2 Contract Permanent & Fixed Term Opportunities Available Hours 37.5 hours per week (Full time: 37.5 hours per week or Part Time Working Available (inc evenings & weekends)) Job ref 190-0061-DIR Employer Sheffield Teaching Hospitals NHS Foundation Trust Employer type NHS Site Weston Park Hospital Town Sheffield Salary £23,615 pa/pro rata for part time staff Salary period Yearly Closing 22/04/2025 23:59 Interview date 06/05/2025 NHS AfC: Band 2We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we’ll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes, health and wellbeing packages and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers. Job overviewThe role provides essential administrative support within the Specialised Cancer Services Care Group. We are seeking enthusiastic, professional admin audio typists with strong communication, organisational, and administrative skills. The ideal candidates will be methodical, organised, flexible, and uphold the Trust’s PROUD values. A good understanding of patient confidentiality and administrative experience is required, along with effective computer skills including OCR level II or equivalent typing experience within an office environment. Experience within an NHS practice and with computer systems is desirable. Main duties of the jobMaintain effective communication and foster good relationships with internal and external contacts as appropriate. Be responsible for contacting patients by telephone and the trusts text messaging services. Ensure the typing of clinical correspondence is accurate and timely to distribute to patients and care professionals. Process patient documentation and make available for the care team. Support the Secretarial Team with adhoc admin duties as and when appropriate. Working for our organisationYou will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives. Detailed job description and main responsibilitiesPlease view the attached Job Description and Person Specification documents for full details regarding this post. When completing your application please ensure that you clearly demonstrate how you meet the role criteria. Person specificationQualificationsGCSE at Grade C/4 in English and Maths (or equivalent qualifications) or equivalent experience OCR l or II Typewriting qualification or equivalent typing experience within an office environment ExperienceExperience of working within an office environment Experience of working in a public facing role Relevant experience within the NHS Further TrainingKnowledge of / experience of using information and/or customer service systems. Working knowledge of Microsoft Office packages including Outlook, Excel and Word. Previous experience Infoflex / 59R Software Previous experience of PAS / Infoflex / SystmOne (area specific software) Skills and KnowledgeUnderstanding of data protection issues and the ability to maintain confidentiality Excellent communication skills, with ability to deal with staff at all levels. Displays use of initiative with effective organisational skill Ability to prioritise and work to strict/conflicting deadlines On-going commitment to personal development Candidates are advised to read the attached guidance on using AI technology. When you complete your application, you are required to declare that the information in your application form is true and complete. The personal statement is exactly that; personal. If you are offered employment at Sheffield Teaching Hospitals your information will be transferred from the Trac recruitment system into the national NHS Electronic Staff Records system. In addition, in submitting an application form, you authorise our Trust to confirm any previous NHS service details via the ESR IAT process should you be appointed. Please note, all communication regarding your application will be made via email sent via the Trac recruitment system, please ensure you check your junk/spam folders as emails are sometimes filtered there. The Trust is committed to its obligations in accordance with the Equality Act 2010, and we positively encourage applications from all sections of the community. Should you require any assistance in applying for the position please contact the General or Medical Human Resources Departments on the number identified on the NHS Jobs page for the organisation. Job Share applicants are welcome for all full time posts unless indicated but cannot be guaranteed. In addition for Fixed Term Contracts, internal secondments may be considered, please seek the approval of your current line manager before applying for the position. All employment with the Trust is subject to a number of NHS Employment Checks being met to a satisfactory standard including verification of identity, eligibility to work in the United Kingdom, references and qualifications in addition to professional registration, a disclosure and barring records check and occupational health check if these are deemed to be a requirement for the position to be undertaken. For more information about our organisation and the opportunities available, please visit our website and follow us on Twitter and Facebook. Employer certification / accreditation badges #J-18808-Ljbffr