Job Title

Project Secretary - CENDepartment:CEN - Central Functions Employment Type:Full Time Location:London Reporting To:KellyDescriptionMcBains are looking for aProject Secretaryto support three of our key business units.Key ResponsibilitiesCoordinate project delivery deadlines within the team Arrange and attend weekly team meetings, keep minutes of actions Follow all QA and standard procedures Support Directors with the creation of financial forecasts Typing and issuing of fees Manage departmental billings Directors timesheets/Expenses/Credit card statements etc. Letters, specifications, reports, large documents for Directors/teams Understanding all documents are filed in the correct directories following company guidance notes Receiving Directors and the project teams calls when away from the office Receiving phone calls and liaising with clients and following up General office duties including photocopying, scanning, binding, printing Opening new jobs, making new files, keeping filing up to date Booking travel/accommodation Booking meeting venues if required Maintaining CRM – Projects/Contacts etc. Coordinating tender processes Monitoring Director and team movements on daily basis Managing loan working procedures within the team Assisting Director with managing team holiday requestsSkills, Knowledge and ExpertiseProvide support to a large team Working in a demanding team Previous experience in Construction Consultancy firm 50+ WPM Advanced Word Skilled in Excel and Word Ability to manage heavy workloads and meet tight deadlines/manage expectations Knowledge of invoicing processes Flexible approach and ability to multitask Excellent attention to detail Strong written and verbal communication skills Self-motivated / Use own initiative DictationValues, Culture & BenefitsIntegrity : Building a Better World Business as a force for good: We are a unique social enterprise, with all our profits contributing directly to environmental and social initiatives. Net Zero by 2050: We are committed to net zero and building a sustainable future. Charity Community Day: All our colleagues are encouraged to take a day off work once a year to make a meaningful impact in the community. ️Sustainability Panel: McBains employees have the option of joining our sustainability panel to be the voice for change in our sustainability initiatives. ️Give as You Earn: Empowering our team to back charities and causes they believe in. Electric Vehicle Scheme – We operate an EV scheme which allows you to be part of the climate change solution, one drive at a time. Brewgooder beers: Enjoy beers with a cause at our monthly team drinks – each sip helps to fund clean water projects! Understanding : Your Success is Our Success Annual Performance Development Reviews: We're as invested in your career growth and success as you are with annual reviews to reward and refocus. Employee Assistance Program: Anonymous on demand support for mental health, advice and coaching needs. "The Better Way" Award & Recognition: Our monthly award to recognise the person who exemplifies our values of Integrity, Understanding and Flexibility. £100 Voucher for Monthly Award Winners: We celebrate your achievements, big and small! DEI Champion: McBains will always lead from the front in fostering an inclusive and diverse workplace. Team Social Events: Regular team events to foster meaningful connections with your colleagues – it’s not all about work! Team Sports: Teamwork makes the dream work, on and off the field. Employee Referral Scheme: Earn up to £5000 per referral by helping us build a team as exceptional as you are! Glassdoor 4.3 /5 Score: Don’t just take our word for it- hear from our team about why this is such a great place to work. Professional Fees Paid: We understand you’re ambitious and we want to support your continuous learning and development. Private Healthcare via BUPA: Our colleagues’ health and well-being are our top priorities. Private Dental: We care about your smile as much as you do! Eyecare: See the world more clearly and focus on what matters, thanks to our eyecare coverage. ️Travel Insurance: We understand your safety and security are important, wherever you are. Flexibility : Finding the better way. Growing Company with Opportunities for Career Progression: Your potential is limitless here! Competitive Compensation Package: A comprehensive package that rewards your skills, experience, and dedication. Hybrid Work Approach: Work-life balance tailored to your lifestyle. Learning Management System: Never stop learning, growing, and improving thanks to our amazing LMS team. 25 Days Holiday Allowance: Take the time you need to recharge and rejuvenate. ️Buy/Sell AL: Flexible holiday so you can balance work and life your way. Bike to Work Scheme: A healthier, greener way to start your day! Pension Contribution: Flexible options to help secure your long-term financial well-being. Life Assurance: Providing peace of mind for you and your loved ones. Interest-Free Season Ticket Loan: Making your daily commute a little easier. Training & Development Scheme: Begin your career journey with a team that invests in you!#J-18808-Ljbffr