Job Title

The Office Manager (12 month fixed term contract) role is split into three areas of responsibility: the operational running of the office, executive support to the Managing Director and administrative support for Finance, HR functions and Marketing departments.Key responsibilities Office Management:Overseeing the daily operation of the office, ensuring a safe and secure working environment for staff and for visitorsResponsible for general office appearance and upkeep across the business, managing this through appropriate colleagues.Purchasing of office equipment, stationery, consumables etc Managing travel bookings for internal and external teams. Responsible for property management including utilities, fire and intruder alarms.Distributing incoming mail and assisting colleagues with arranging deliveries and courier servicesManagement of outsourced telephone reception companyControl of company credit card and reporting process Managing relationships with facilities for the office and for the store cleaning and maintenance, building management, IT, office equipment suppliers etcSupporting HR Manager with H&S risk assessments and training needs, including coordinating courses and booking attendeesDelivering Fire Safety and new starter briefingsExecutive Support for MD:Responsible for Outlook management of MD diary, planning and scheduling internal and external meetingsPreparation of meeting rooms in advance/after of appointmentsTravel and itinerary planningWorking with MD to plan and execute company meetings including Powerpoint presentationsAd hoc requests for meeting preparation on PPT or ExcelProcessing of expensesAdministrative support for Finance, HR and Marketing departments:Assisting Marketing team with loan returns and deliveries, as requiredSupport Marketing team with ad hoc gallery evening eventsLocal filing, archiving and retrieval of accounting documentationAssisting with set up and maintenance of new and existing equipmentProviding back up support for expense processingDistribution of AR and AP remittance documentationLocal point of contact for ICO recordsHR and recruitment support support with organising and communicating with applicants, setting up interviews, support with coordinating onboarding processKey skillsIT literate including strong Excel and PowerPoint skillsExcellent organisation and prioritisation skillsExcellent written and verbal communication skillsAbility and willingness to use own initiative and be proactiveTact, diplomacy and discretionBenefitsAccess to Employee Assistance ProgrammePrivate Medical InsuranceLife InsuranceGenerous staff discount25 days annual leave (pro rata) excluding Bank HolidaysCycle to Work SchemePensionTraining & DevelopmentEqual Opportunities EmployerLeica is committed to and promotes the principle of equal opportunities in employment. We aim to treat people fairly and ensure that discrimination does not occur at any stage of recruitment, selection or employment on any grounds including race, religious beliefs, gender reassignment, ethnic or national origin, sex, age, marital status, disability, sexual orientation, pregnancy or maternity and trade union activities. It is the policy of Leica to ensure that all job applicants and colleagues are recruited, trained and promoted solely on the basis of their abilities.