Job Title

Front Office AssistantLocation: Dummer, BasingstokeSalary: 28,000 - 30,000Hours: Monday Friday, 8am 4.30pmYou will join the Facilities team where you will be situated front of house at the Dummer office. Ensuring that the needs of the Company, employees and/or visitors are met and carrying out any administrative duties. You will ensure that basic facilities and a safe working environment are both well maintained. You will also work with our Chef to ensure we have all necessary stock, ensure that Health & Safety procedures and Food Hygiene practices are maintained and make the Chef aware of any food related issues. Comprehensive training and support will be provided and you will be working alongside a focused and driven team keen to enable your success.Key Responsibilities:Assist Chef in the morning to ensure everything is in place for service to commenceAdvise Chef daily of pre-order requirementsAssist Chef during busy periods by taking paymentCarry out all admin related to the running of the canteenPlace orders with suppliers, and help with deliveriesEnsure basic facilities and grounds are maintained including overseeing projectsEnsure facilities meet compliance standards and processesEnsure servicing providers comply with SCG policies and standardsMaintain safe working environment for all employeesBe present, meet and greet guests, advise of arrival and arrange refreshments/lunchHelp visitors to log- Issue and collect passes.Sign for and distribute daily deliveries/parcelsAssist staff with postage and labelling parcelsOffice wide emails to update staff of travel disruptions, lost property, upcoming kitchen arrangements or change of hours, building maintenanceWork with Chef to review menus on a quarterly basisLiaise with Chef to order produce for SpecialsEnsure compliance with legislationOrganise the communication with EHO and handle flags when necessaryKeep staff up to date with any changes regarding the canteenEmpty dishwashers in each kitchen and bring all crockery and cutlery to the canteenAssist with stock take, ordering supplies, and replenishing stockServing the buffets for the induction daysMaking coffees and delivering lunches to board meetingsCanteen Cost Report Sheets Detail cost of monthly freebies including soup, milk pastries etc.Arranging meetings with suppliersOrganizing chemical dispenser installationUpdating COSHH folder and SDSSit Food Hygiene Course. Then maintain paperwork relating to Food Hygiene processesWork with the Office Manager on any H&S facilities related issuesHealth & Safety walk-a-bout weekly to flag any new issues/concernsAddress any hazards and arrange clearanceGain quotes for necessary jobs and get the approvalsArrange job dates/times to work conveniently with the officeSkills and ExperiencePositive can-do attitudeProven problem-solving attitudeExcellent communication skills, both written and verbalHigh level of attention to detail with ability to think clearly and analyticallyStrong organisational, planning, and time management skillsAbility to work independently and as part of a teamMulti-tasker with ability to juggle multiple responsibilitiesHigh standard of hygiene