Job Title

Job Details: EA to Global Sales DirectorFull details of the job. Vacancy Name Vacancy Name EA to Global Sales Director Vacancy No Vacancy No VN124 Employment Type Employment Type Permanent (Full-time) Location City Location City London Description Description PA ResponsibilitiesApply (by clicking the relevant button) after checking through all the related job information below.- Manage appointments for the Directors professional diary ensuring the diary is synced and up to date on an hourly basis- Communicate schedule changes promptly and reorganise timely ensuring all parties are notified- Book restaurants, venues etc. as required- Manage personal diary: events, holidays, reminders of birthdays and special events- Manage all aspects of travel coordination: travel research, visa applications, passport renewals; flight, car and taxi bookings, liaise with travel agents or book direct with transport companies as required- Prepare travel itineraries and travel information packs, collate and provide any required paperwork for meetings along with research on full directions/ maps etc.- Reconcile Directors credit card and cash expenses and collect receipts and provide promptly to Finance, process invoices, create and pass purchase orders- Ensure that company budgets are adhered to where applicable- Liaise with clients on arrangements for gallery tours, tickets etc.- Project manage the Directors online profile and social media accounts- Maintain office filing, archiving, and catalogue library for the Directors office- Liaise with Operations and IT departments to maintain office supplies and ensure the smooth running of computer systems, iPhone and iPad for the Directors office- Assist with ad hoc gift purchasingManagement Support Responsibilities- Assist in obtaining management information on a regular basis to provide to the Director, to include reports on debtors, pro-formas, sales data, budgets, sales team info, artist statement etc.- Prepare documentation on behalf of the Director for weekly Board meetings- Liaise with and gather information from gallery staff on behalf of the Director and arrange regular meetings as required- Coordinate and action management information in liaison with the Director- Ensure the Director is updated following Artist and Sales Liaison visits to artists studios or when new works are brought into the gallery for artists that the Director is not directly responsible for (i.e. artists that GSD is not Sales Liaison for)- Print and collate relevant press for the Director- Prepare the creation of information packs and presentation material for relevant artists forthcoming shows (that the Director is not SL for)- Working alongside the secondary market team oversee correct management of the gallerys internal artists stock e.g. sales and acquisitions- Working with the secondary market team ensure internal artists coming up at auction are discussed and a strategy on acquisition is confirmed ahead of the saleSales Admin Support Responsibilities (when required)- Provide administrative support to the Global Sales Directors Client Manager as required,prioritising duties as necessary on:o Log and refuse offers on the sales databaseo Create Sales PDFs, invoice and sale packso Select lists for events and mail outso Organise client tickets for external eventso Ensure details and images of new works by all artists are shown to the Director when circulatedo Oversee, update and check current Sales PDFs for accuracy, making amendments as necessary alongside/with the relevant AA and Client Managero Manage the Directors digital sale folders, delete sold works and keep data current and correct alongside/with the relevant AA and Client Managero Assist the Directors Client Manager with client researchGeneral- Act as the point of contact for the Directors office in regard to client liaison when the Client Manager is not present- Attend staff meetings and gallery events as required- Maintain office filing, archiving and electronic database as required- Deal with other appropriate duties that may be allocated #J-18808-Ljbffr