Job Titles: Finance & Operations Administrator Location: NuneatonReporting To: Finance & Operations Manager Contract Type: 37.5 hours per week Salary: 24,500 - 25,500 FTE (pro rata)Holiday Entitlement: 33 Days, inclusive of bank holidays (pro rata) 1.About the Security InstituteThe Security Institutes vision is to be recognised as the leading professional body for security; with a mission to inspire, inform and inuence professional excellence for the benefit of our members, the security community and wider society.We are committed to providing an exceptional membership experience, with aims to:-Provide lifelong learning, professional development and qualication in security.-Recognise competence through peer review and validation of our members.-Support networking and the exchange of knowledge, information, and best practice.-Promote standards and ethics and make a valuable contribution to society through innovation.-Collaborate with government, academic bodies, and other organisations to influence policy.-Enhance the reputation and understanding of the security discipline, providing a powerful unifying voice.Since we launched in 1999, we have strived to promote the highest possible standards of integrity and professional competence in the security industry. We have become the UK's largest professional institution oering professional memberships to 5,000 security professionals.Driven by our vision and aims, we are a forward-thinking organisation with the drive to grow to be the leading voice for security professionals. We value teamwork, and our members voices and we seek these opinions to help us deliver our aims to the highest possible standard.2.Scope and purpose of the roleThis is an exciting and unique opportunity to join The Security Institute at an important phase of its growth and development. The finance and operations administrator is a key role within The Security Institute team, reporting to the Finance & Operations Manager. The purpose of this role is to provide high quality support within the finance and operations department to assist with the smooth running of finance and all operational activities. You will be agile, capable of absorbing key information quickly and eciently and be condent in managing a wide ranging and uctuating workload.3.About youYou will be a self-driven and professional admin or business support officer who understands project management approaches and who can work within a highly confidential and fast pace setting.You will be agile, capable of absorbing key information quickly and eciently and be condent in managing a wide ranging and uctuating workload.4.Main duties and responsibilities (not necessarily in priority order)To provide finance support as agreed with your line manager.To manage the agreed email accounts To support taking payments from the membership database, and ensuring these profiles are updated across all databases To post income on to SAGE50, ensuring reconciliations are completed on membership subscriptions To raise invoices and receipts and communicate out to relevant parties To support in the operational administration supporting the Finance & Operations manager where required To manage the office stock levels of regalia and documents and ensure all levels are maintainedTo ensure all direct debits are set up to the correct plans and recorded on CRM systems efficientlyTo support Finance & Operations Manager and the internal bookkeeper to ensure all finance records are kept tidy and filed in the correct order To suggest improvements to any system or process that you encounterTo carry out HR support including recruitment, onboarding and HR policy updatingTo provide support to Finance & Operations Manager to keep documents updated To prepare and edit correspondence, communications, presentations, and other documents as required.To handle confidential information with discretion and to maintain strict confidentiality.To conduct research, compile data and prepare reports as required for the Chief ExecutiveTo review and maintain the quality of the information on our CRM.To ensure that records are maintained in the correct system (CRM/SharePoint) in accordance with our internal policies.To comply with data protection legislation and act responsibly on matters of data disclosure both internally and to third parties, maintaining the highest standards of confidentiality.To build positive working relationships both with internal colleagues and externally with stakeholdersTo represent the Institute in a professional manner and to act at all times in a manner which will not damage its reputation.This list is not exhaustive as highlights key areas of work.5.Essential CriteriaExperience in SAGE50 and business administrationAbility to manage sensitive information with confidentiality.Excellent phone etiquette and written and verbal communication skills. Experience of using a CRMHighly organised, with excellent attention to detailGood project and time management skills and able to manage multiple projects.Strong relationship-building and networking skills, able to represent The Institute in a positive and professional way.Good problem-solving skills and an ability to work independently and as part of a team.Ability to work positively in a high performing team. Competent in using the Microsoft Office 365 suite.Ability to carry out initial screening of applications based on criteria and guidance provided.Capacity and willingness to travel on occasion throughout the UK, including overnight stays.A positive can-do growth mindset, keeping calm under pressure.Evidence of the right to work in the UK.6.DesirableEducated to degree level or professional qualificationExperience of working with finance systemsExperience of working with inline HR systems Experience of events co-ordination7.DiversityWe actively encourage applications from a wide range of people from diverse backgrounds to apply for our positions as we are committed to having a team that is made up of diverse people with diverse skills, experiences, perspectives, and abilities.8.Next StepsDeadline for application: Friday 7th March (12noon)Shortlisting: Ongoing.Interview: OngoingStart date: ASAP.9.How to applyPlease send an up-to-date CV along with a covering letter showing how you meet the essential criteria and any of thedesirable criteria to hrteam@security-institute.orgImportant Note 1: We have advertised this role on different platforms so would highly recommend that candidates apply early to avoid disappointment as we may close the process early if we have a large number of high-quality candidates. Important Note 2: Our Head Office is based in Nuneaton, Warwickshire. The expectation is that the employee will work an average of 3 days office and two days home. Negotiable. Thank you for your interest in the role.
Job Title
Finance & Operations Administrator