Please note previous experience managing an admin team within Finance/the Investment Industry is essential We have a really fantastic 9 month Fixed Term Contract, for a Senior Executive Assistant / Admin Team Manager within an Investment firm, based in the West End, London. Our client is looking for someone who will be an excellent, collaborative team member in a blossoming start-up.You must have 8+ years of administrative support; including supporting C-Suite/Senior members of an investment team and experience supporting an HR team would be preferable. The role is varied and they want someone who really loves what they do. You will need to take ownership of your tasks, provide excellent support for your team support, be wholly discreet and have acute attention to detail.There are 2 other Administrative Assistants within the London office and they all thoroughly enjoy working there. You will work together and covering all nature of tasks to ensure the smooth running of the office. It's a lovely environment, in a company that care about their staff and the environment.The role:Extensive calendar management requiring interaction with both internal and external contacts, making decisions with minimal supervision as it relates to schedulingTimely creation and management of heavy business travel schedules, both domestic and internationalExtensive HR support to the Head of HRManagement of the Admin TeamCoordination and management of internal and external meetings; catering, dial-ins, video conference set-up, meeting materialsAnswer incoming calls and properly handle messagesAccurate and timely production and submission of expense reportsAssist with special projects, provide project coordination supportProactive organisation of workload/deliverables and managing timeline for successAssist with contact management of the HR database including data entry and ensuring accuracy of contacts and activity updatesProvide back-up support to other members of the Admin/office support team as neededAs a valued team member of the Admin team, help continuously improve and document standard operating procedures across the firmProvide day-to-day general office support, as neededPackageBase salary c. 60,000 -70,000 PA (depending on experience and salary history)Great benefits packageThis Job Description is summary in nature, is not inclusive of all duties and responsibilities and is subject to change.We are a small boutique firm and due to a high volume of candidates we regret to say that only those successful will be contacted.Kosmos Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers
Job Title
Executive Assistant