JOB DESCRIPTIONAKG Group UK Company:Healthfind UK, Intuitive Thinking Skills, Jobs 22 & Learn Plus UsPosition Title:Health, Safety & Facilities ManagerRole Status:P/T (3 Days per Week, 1 must be a Friday) Frequent travel to our sites across the country.Reports To:Head of Health, Safety & FacilitiesRoles Reporting to this Position:n/aPrimary Objective:The Health, Safety and Facilities Manager is responsible for supporting the Head of Health, Safety and Facilities in managing and maintaining a safe, compliant, and effective working environment across all organisational sites. This role involves implementing health and safety policies, overseeing facilities management, and promoting a culture of well-being and compliance within the organisation.Key Relationships/InteractionsInternal1. Head of Health, Safety and FacilitiesPurpose:Align activities and strategies with overall department goals.Interaction:Regular reporting, updates on performance, and risk management strategies.2. Human Resources (HR)/Learning & Development (L&D) TeamPurpose:Collaborate on workplace policies, training, and well-being programs.Interaction:Incident reporting, training schedules, and ergonomic workplace solutions.3. Operations/Department ManagersPurpose:Ensure operational compliance with safety and facility standards.Interaction:Conduct site inspections, risk assessments, and resolve facility-related issues.4. Legal and CompliancePurpose: Ensure compliance with health and safety regulations and facility-related legal requirements.Interaction: Proactively manage legal and compliance risks, including overseeing material updates to insurance policies and tenancy agreements to safeguard operational continuity and legal adherence.5. Finance TeamPurpose:Manage costs related to health, safety, and facilities.Interaction:Cost control, evaluating facility expenses, and procurement management.6. IT and Security TeamsPurpose:Coordinate on IT infrastructure and security systems.Interaction:Ensure systems meet compliance standards and support facility upgrades.External1. Regulatory Bodies (e.g., Health and Safety Executive)Purpose:Maintain compliance and manage audits.Interaction:Address regulatory inspections and updates on health and safety policies.2. Contractors and Service ProvidersPurpose:Oversee maintenance, cleaning, and security services.Interaction:Manage contracts, performance evaluations, and compliance with safety standards.3. Health and Safety Consultants/ExpertsPurpose:Access expert advice and training programs.Interaction:Support audits, investigations, and program enhancements.4. Suppliers and Vendors (Safety Equipment, Facility Materials)Purpose:Procure safety equipment and facility materials.Interaction:Maintain supply chains, negotiate pricing, and ensure timely delivery.5. Property Management Companies and LandlordsPurpose:Address lease agreements and building maintenance.Interaction:Ensure compliance with lease obligations, coordinate repairs, and manage upgrades.6. Insurance ProvidersPurpose:Manage liability coverage and claims related to health, safety, and facilities.Interaction:Risk assessments, claims processing, and compliance with insurance policies.7. External Training ProvidersPurpose:Provide staff certifications and safety training.Interaction:Schedule and coordinate training sessions to maintain compliance.Key ResponsibilitiesCompliance and Risk Management:Support the implementation of health, safety, and facilities policies aligned with legal requirements and organisational objectives.Conduct risk assessments, audits, and inspections to ensure compliance with safety standards.Maintain up-to-date records of incidents, training, and compliance activities.Facilities Management:Oversee maintenance schedules and coordinate with contractors for repairs, servicing, and renovations.Manage facility contracts, including cleaning, waste management, and security.Ensure that physical spaces are well-maintained, functional, and compliant with regulations.Training and Development:Work with HR and external providers to deliver health and safety training programs.Ensure staff certifications are current and meet industry standards.Promote awareness of safety procedures and emergency protocols.Budget and Cost Control:Assist in developing and managing budgets related to facilities, health, and safety operations.Evaluate cost-effective solutions for facility maintenance and safety improvements.Incident Management and Reporting:Investigate incidents, document findings, and implement corrective actions.Report incidents and risks to senior management and regulatory authorities when necessary.Administrative Support:Maintain accurate and organised documentation related to health, safety, and facilities management.Ensure timely preparation and submission of compliance reports to regulatory bodies.Manage administrative tasks such as scheduling inspections, updating policy manuals, and tracking contractor performance.Collaboration and Communication:Liaise with internal teams and external stakeholders to ensure smooth operations and compliance.Provide updates to the Head of Health, Safety and Facilities on performance, risks, and required improvements.Essential/Desirable Skills, Knowledge and ExperienceSkills and Knowledge:Strong understanding of health, safety, and facilities management legislation and best practices.Excellent problem-solving and analytical skills.Strong communication and interpersonal abilities to collaborate with internal and external stakeholders.Project management experience in facilities upgrades and safety programs.Experience:Minimum 3-5 years of experience in health, safety, and facilities management roles.Proven track record in implementing and managing safety programs and facility operations.Experience managing contractors, budgets, and compliance processes.Experience in working and communicating with a multi-site Operational Team.Qualifications:NEBOSH General Certificate in Occupational Health and Safety or equivalent (essential).IOSH Managing Safely Certification (desirable).First Aid and Fire Safety certifications (desirable).Job Types: Part-time, PermanentPay: 30,000.00-35,000.00 per yearBenefits:Company pensionCycle to work schemeEmployee discountGym membershipHealth & wellbeing programmeLife insuranceReferral programmeSchedule:Day shiftMonday to FridayWork Location: Hybrid with travel to offices across the AKG Property Portfolio
Job Title
Health, Safety and Facilities Manager