About the CompanyThis role is for a Senior Personal Assistant to provide a high level PA support to the Group Director of Strategy & Planning, ensuring seamless management of their diary alongside support to junior members of the team.About the RoleKey duties and responsibilities, inclusive of but not limited to;Extensive diary management to ensure best use of time for demanding schedule internal and external meetings, including with Government officials, Councillors, Board members and stakeholders.Planning and organising site visits to include: transport, hospitality, venue, PPE requirements and presentation slides.Planning and organising corporate events to include: managing invite list/ attendees, venue arrangements, hospitality, and any associated administration i.e. agendas/ itineraries.Arranging breakfasts, lunches, and dinners, including reservations.Organisation of various internal committee meetings.Arranging travel and accommodation, both nationwide and international, to include insurance requirements.Compliance with the companys gifts and hospitality policy and submission of relevant information.Preparation and submission of expenses using Concur.PA support for external directorship roles.Handling of personal arrangements, i.e. arrangement of medical appointments.Ensuring diaries are kept up-to-date with personal commitments, including school term dates and holiday arrangements.Maintaining an effective filing system and contact details.Meeting and greeting guests, providing lunches and refreshments, when required.Handling telephone calls, taking messages and answering the switchboard.Photocopying, filing/ archiving and binding.Working closely with other PAs to provide support to each other during busy periods and to ensure there is appropriate cover during holidays.Role RequirementsExperience required within a similar position in a professional environment;Previous exposure to and experience in complex and conflicting diary management at senior level;Ability to maintain confidentiality and act in a calm and assertive manner;A professional, confident and proactive approach, able to use own initiative to provide top level support;Excellent organisational and time management skills, able to prioritise a busy work load and work without supervision;Confident and experienced Microsoft Office user;Excellent communication and interpersonal skills;High level of accuracy and attention to detail in all work production;Ability to meet conflicting priorities whilst working under pressure;A flexible and adaptable approach to work;Have the ability to work autonomously and also as part of a team with strong internal relations.
Job Title
Personal Assistant