Colour Sound Experiment is an entertainment lighting and video hire specialist to the Live Events Sector, with over 35 years experience behind it. We have had the opportunity to work with some incredible clients and take pride in our ever expanding equipment catalogue (and the ever growing warehouses we need to store it all). Our events range from corporate events to festivals and tours, with warehouses based in Riyadh, Los Angeles and London.Due to a growing team we have a vacancy for a new Administrative Assistant to come join us in the Crew Booking Department at Colour Sound HQ in North West London. Were looking for an enthusiastic, dedicated individual who is able to manage their workload effectively with excellent attention to detail. Experience in the events industry is beneficial but not required.Please note this job is office based only, 9am - 6pm Monday to Friday.We are looking for somebody to start as soon as possible.Main Responsibilities:Provide comprehensive administrative and operational support to crew booking team, referring to manager for assistance and direction as necessaryBooking accommodation and transport for staff and crew, ensuring cost effective and appropriateMonitor and respond to crew booking email inboxComplete basic Risk Assessments & Method Statements (RAMS)Create, check and correct purchase orders using XeroComplete accreditation and produce crew listsData entry - inputting crew and job informationPurchase supplies for office/warehousePurchase food supplies for the canteen, liaising with the chefs and programming the tillAnswer phones, sign for parcels, monitor and greet visitorsAny other Administrative tasks as requiredRequired skillsStrong verbal and written communication skillsProficiency with IT programs and Google SuiteExcellent organisational skillsData entry accuracy and attention to detailStrong communication skills and phone etiquetteCritical thinking skills and ability to evaluate most cost-effective optionsAbility to monitor own workload, ensuring deadlines are metBenefitsSubsidised on-site canteenFree on-site parkingCompany pensionCycle to work schemePrivate medical healthcare (after probationary period)Free slushiesOpportunity to play with one or two dogs that frequent the officeTo apply, please send a CV and Cover Letter to crewbooking@coloursound.co.ukClosing Date: 4th November 2024, subject to extend
Job Title
Crew Booking Office Admin Assistant