Role PurposeTo provide professional advice and respond to general HR queries in a timely and efficient manner, escalating to the HR Key Stakeholders as appropriate for our EMEA customer basesCore ResponsibilitiesProcess hire and on-boarding of new employees by initiating the new starter checklist in a timely manner including eligibility to work checks, preparation and issue of contracts, offer letters and welcome packs to employeesEnsure any documentation relating to an employee's lifecycle (contracts / promotions / any changes that require a signature) is processed in accordance with in-country lawsUnderstand the rules around local policies and ensure these are appliedEnsure compliance to all immigration laws with the engagement of new starters and current employees including the upkeep of internal databases and personnel recordsDaily upkeep of the core People systems including input of new employees, leavers, actions associated with transfers and changesDaily upkeep of absence management system and provide support to end users and line managersSupport Compliance and Risk team with due diligence training and maintenance of data on training portal(s)Ensure all relevant information relating to payroll is entered in accordance with key process timeframes whilst ensuring 100% accuracyProduction and distribution of weekly, monthly and other ad-hoc requested reports for both the HR and business leadership teamsMaintain employee files with updated relevant informationTo adhere and promote best practice and the positive image of the HR TeamBe a key stakeholder in data minimisation to constantly seek ways to streamline processes and eliminate wasteCollaborate with HR colleagues and key stakeholders on sharing knowledge and best practiceAssist HR colleagues with assigned projects and duties when required (including note taking on ER cases)Work closely with fellow HR CoordinatorsSkillsExcellent collaboration skillsGenuine interest in working within HR, with previous experience of working in a HR environment preferable but not essentialKnowledge and awareness of basic UK and/or relevant European employment law is desirableTakes ownership of their personal development and seeks new challenges and responsibilitiesQuickly builds rapport with stakeholders and can effectively read situations that require escalation or a considered approachProactively evaluates current processes or approach to daily work to seek new improved ways of workingWorking knowledge of Microsoft packagesAble to manage high workloads with ability to organise and prioritiseAble to work under pressure and still maintain a high level of accuracy and attention to detailConfident in communicating at all levels and to a variety of audiencesBehavioursSelf-disciplined and takes ownership of set assignments for desired resultsInquisitive and genuinely interested in understanding how their role can bring value and support the businessA strong team player and collaborates effectively with the team and wider businessNaturally promote best practice and the positive image of the HR BrandMust always conduct self in a professional mannerMust demonstrate a high degree of confidentiality and be conscious of surroundingsChampion of People initiatives to support Diversity & Inclusion, CSR, Employee Engagement & Wellbeing throughout the organizationMaintain an aura of calm in all situations
Job Title
Human Resources Coordinator