United Green Group (UG) is a UK-based privately owned strategic investment Group with a successful track record of investment activities in Europe, Asia, Africa and the Middle East spanning over 60 years. UG has developed a diversified portfolio of large-scale industrial and commercial businesses and investments across multiple sectors. We are looking to hire a Personal Assistant to support the Group's Principle and owner, in a position that will require extensive hands on business and personal support to him and his family. This position requires someone to be in the office 5 days a week and will be responsible for the co-management of 1 other member of support staff. Responsibilities Negotiating and booking business and personal, Executive level travel, for the Principle, his family and some select senior delegates within he organisation. Organisation of accommodation, activities, Visa's and events for the Principle and family members.Supporting the day-to-day business needs, including some basic company administration and reporting.Coordinating and managing meeting rooms, calendars and diary invitations. Scheduling internal and external meetings.Keeping accurate company records and maintaining payment schedules for service providers to the office and the family portfolio of properties and vehicles (including, but not limited to, council tax, insurances, healthcare).Office management; ordering stationery, equipment, maintenance and weekly groceries.Phone system management and extension management. Managing payment cards and statements, settling invoices, including services and utilities. Any other ad-hoc tasks for the Principle and his family. Requirements Experience arranging full Executive level travel and accommodation for both business and personal trips essential. Additional languages considered advantageous.Strong stakeholder management with the ability to prioritise tasks effectively.Hard-working and positive attitude to work. Willing to take on numerous ad-hoc responsibilities. Well-presented and good phone manner. Previous experience within a family office environment considered highly advantageous. UG welcomes applicants from all backgrounds and is a diverse, multi-cultural family office headquartered in Mayfair, London with offices globally. We cannot provide sponsorship for this position.
Job Title
Personal Assistant