This role requires you to be fully office based. Our client are looking for an experienced Facilities Manager to manage a small UK team and support the EMEA offices. You will need to have experience of managing Class A office space and maintaining company facilities and equipment to an extremely high standard across the EMEA region. There will be travel required in this role, so to be successful in this role you must be happy to travel as and when is required. The role will be office based in Windsor. The role reports to the Director of Facilities and the successful candidate will cover a broad range of responsibilities including Supplier Management, Third Party Contracts, Lease Renewals and Agreements, Refurbishments, Maintenance and Servicing, Health & Safety and all aspects of FM Compliance and Business Continuity. Key responsibilities: New Offices & RefurbishmentsLiaise with agencies to search for office premises and undertake site visits in order to shortlist option. Start negotiations and prepare presentation of final selection and costings.Negotiate head of terms and leases with in-house and local lawyersLiaise with architect to design floor plan optionsOrganise and coordinate complete office fit outCoordinate building work and assist employees with internal moves.GeneralBuild and maintain good working relationships with external contractors and vendors of equipment and suppliesNegotiate and review maintenance and utilities contracts for the UK office and keep accurate and up to date records of maintenance work carried out.Ensure the PPM schedule for owned buildings is adhered toManage the UK FM teamMaintain on-site Company apartmentsCoordinate Company mobile phonesEnsure security standards are maintained and adhered to by employeesManage the flow of communication within the UK offices and ensure the smooth running of routine facilities dutiesPreparation of high level and complex reports and presentationsAssist the Director of Facilities with the development and management of the departmental budgetRemains current on EU Health and Safety regulations concerning facilities and safetyAd hoc project work (which could involve regular overseas travel) as required.Health and Safety & ComplianceReview the Health and Safety policy against changes in legislationEnsure risk assessments are completed on an ongoing basis with relevant changes madeEnsure compliance with our ISOs and Global Environmental GoalsSit on the Business Continuity Committee and ensure company has resiliency to emergenciesProvide suitable Health and Safety advice to Managers and employees, determine training needs and correct poor practicesIssue work permits from contractors for dangerous workEnsure correct notices are displayed in all officesEnsure the office has trained fire wardens and first aiders.Key skills: Excellent execution and follow up, ability to work under pressure and to tight deadlines.IOSH / NEBOSH are beneficialHighly developed organisational skills with the ability to work effectively in a team environment5+ years experience of facilities management including lease negotiations and heads of termsIn depth, demonstrable knowledge of hard service management including asset maintenance and PPM schedulingStrong analytical and report writing skillsExcellent communication skillsFlexibility to work evenings and weekends when required with time given back in lieuAdvanced level Microsoft Office skills Word, Excel and PowerPoint, Outlook.
Job Title
Facilities Manager