Role - Finance Manager (US) About SmartsSmarts is one of the UK’s largest consumer PR and content agencies. From our offices in Belfast, London, Glasgow, Amsterdam and New York, our 180+ team deliver creative, award-winning work nationally and internationally for brands like Booking.com, Smirnoff and Zalando. A multi-disciplinary agency, our expertise stretches beyond traditional PR and media relations, into social and digital, influencer partnerships, content creation and more.About the RoleReporting to the Financial Controller you will assist in all aspects of financial management.The main requirement is to ensure that on a constant basis the financial position is being accurately tracked and reported.In conjunction with the Financial Controller (FC), you will ensure that the business systems continue to meet and improve business requirements whilst adhering to accounting and legal requirements.Key Responsibilities:Daily/Weekly Tasks1. Bank:Drafting weekly payment listSetting up new beneficiariesReviewing & approving payments2. Weekly consolidation of Revenue Phasing Schedules ‘RPS’ for Smarts Group, which incorporates UK, Amsterdam & the US.3. Managing a team of two.Bi-Weekly Tasks:1. Assisting with bi-weekly cash forecasts2. Ongoing review of Accrued Income, Work In Progress (WIP), Debtors, Creditors for US entity & UK specific clients:Liaising with Sales Ledger teamLiaising with Purchase Ledger teamLiaising with Project Leads3. US and UK-specific job closure processing - including relevant documentation, complete billing, correct release of Deferred Income (DI), Billing in Advance (BIA) and mark up.4. Maintaining the Job Closures tracker.Monthly Tasks:1. Month end preparation for US entity:Management of fixed asset registerAccrualsPrepaymentsBank reconciliationReconciliation of Accrued Income scheduleReconciliation of Deferred Income scheduleReconciliation of inter-company balances and agreeing balances with other MSQ companiesReleasing third party projects costsP&L and Balance sheet reporting for review by FC2. Month end preparation for UK division:Reconciliation of Accrued Income schedule for UK-specific clientsReconciliation of Deferred Income schedule for UK-specific clientsReconciliation of WIP for UK-specific clientsYear End Tasks:Assisting with preparation of year-end audit files for both UK & US.Assisting with Revenue Recognition calculations for all open projects in line with ‘IFRS 15 Revenue Recognition’Ad hoc Tasks:Completion of statutory surveys from the office of National Statistics.Assist Financial Controller in monthly financial reporting when required and work alongside other Finance Managers to ensure the smooth running of the finance department.Identification and implementation of process improvement.Key Skills, knowledge & AbilitiesATI/ACCA/CIMA qualification (part qualified will also be considered)At least 2 years experience in similar roleStrong excel skillsHigh attention to detailProcess improvement mindsetFocused and methodical approach to managing workStrong time management skills & ability to prioritiseAnalytical and logical problem-solving skillsAbility to work alone & good team playerAbility to think out of the boxAbility to work under pressure and to tight deadlinesClear communicator: written & verbalPlease note that should we receive significant interest, we reserve the right to close the role early.
Job Title
Finance Manager