ResponsibilitiesSupporting the Principal and Management teamManaging diaries, coordinating external and internal meetings and conference calls across time zonesGlobal travel schedule and arrangements (visas, flight bookings, hotels, transportation, etc.)Managing and updating contacts data base and other central documentsOrganizing catering, meals, snacks and drinks for external and internal eventsOther tasks assigned by the Principal and the Management teamGeneral administrative activitiesAnswering inbound enquiries (phone, email)Welcoming guests to the office and ensuring the general upkeep of the officeCoordinating and managing stationary, IT support, cleaning, suppliers, building and maintenance issuesManaging petty cash and processing business expenses reportsHR, Finance, PR and Marketing support tasks as assigned Qualifications:Minimum of 2 years’ experience in a relevant position in the field of architecture or creative industries.Proactive and positive hands-on attitude; ability to find solutions under pressure in a fast-paced environment.Responsible and flexible on working hours.Team player who is also able to work independently.Well organized and able to deal with multiple assignments with a high level of attention to detail.Excellent written and verbal communication skills in English; Mandarin or German is a plus.Able to manage sensitive and confidential information.Proficient in all Microsoft programs The position is based in London.We are looking for a quick hire and therefore candidates with relevant permits for working in the UK are preferred. We will review applications on a rolling basis and are looking to fill the role as soon as possible.We offer a permanent, full-time position with long-term prospects in our global network of offices and a dynamic environment for people who share our passion for architecture.We welcome applications from qualified candidates from diverse backgrounds.All applications will be treated confidentially.No agencies please.Büro Ole Scheeren is an equal opportunities employer.
Job Title
Administrative Assistant