Job Title

Responsibilities:• Responsible for the day-to-day functions of the Administration department, including but not limited to Security, Maintenance of technical equipment (CCTV, UPS, Air Conditioning), Housekeeping, Pantry, and Cafeteria Services.• Carry out Planned Preventive Maintenance (PPM) as per the schedule, reviewing checklists and conducting technical audits at regular intervals.• Periodically inspect logbooks, checklists, and PPM schedules for better management.• Track vendor payments, ensuring timely billing for all service partners.• Procure materials and process invoices promptly, following the Procurement Policy.• Prepare and maintain MIS for the department, tracking expenses, vendor performance, and operational efficiency.• Manage travel arrangements for employees, including flight bookings, accommodation, and ground transportation.• Coordinate with travel vendors to ensure cost-effective and seamless travel planning while adhering to company policies.• People management skills for dealing with contractual/third-party vendor employees.• Maintain and update the Fixed Asset Register, reconciling with Finance on a half-yearly basis.• Manage issuance of Access Cards and maintain the Access Control System.• Collaborate in various administrative tasks as required.Qualifications:• 4 to 5 years of relevant experience in Facilities Management, Office Administration, and Travel Management in a corporate environment.• Computer proficiency: Word, Excel, Outlook, PowerPoint.• Graduate/Postgraduate in any stream (Hotel Management graduate preferred).