Job Title

Poornima University invites applications for the position of Executive Assistant to the Vice-Chancellor (VC) who can ensure the smooth functioning of the VC’s office. Their responsibilities include administrative support, communication management, coordination, and confidential assistance. Persons with defense background will be preferred for this position. Key Responsibilities: 1. Administrative Support Manage and maintain the Vice Chancellor’s schedule, appointments, and meetings . Handle correspondence, emails, and phone calls on behalf of the VC. Prepare reports, presentations, and official documents as required. Maintain and organize files, records, and confidential documents . 2. Communication & Liaison Serve as the first point of contact between the VC and internal/external stakeholders. Communicate instructions, policies, and decisions of the VC to university faculty/ staff. Liaise with faculty, administration, government officials, and external organizations . Draft and circulate memos, circulars, and meeting minutes . 3. Meeting & Event Coordination Organize and coordinate board meetings, academic councils, and official events . Prepare agendas, minutes, and follow-ups for meetings. Arrange travel, accommodation, and logistics for the VC. 4. Confidentiality & Discretion Handle sensitive and confidential information with integrity. Ensure the security of classified documents and communications . 5. Office & Staff Management Supervise and coordinate with clerical and support staff in the VC’s office. Ensure the office operates efficiently and remains well-organized. 6. Research & Analysis Conduct research on academic policies, government regulations, and strategic initiatives . Assist in preparing speeches, reports, and policy drafts for the VC. 7. Public Relations & Protocol Ensure proper protocols are followed when dealing with dignitaries and visitors. Represent the VC’s office professionally in all interactions.