Job Title

Location - Bangalore/Mumbai /Pune We are looking for an experienced Company Secretary who would be the manager’s and company executive’s right hand. As Company Secretary, you will be instrumental in helping the office run smoothly and provide support to managers, senior-level executives, and departments. You’ll need to ensure that our company complies with financial and legal requirements and maintains high standards of corporate governance. You also need to have a thorough understanding of the laws that affect your areas of work so that you are equipped to provide appropriate legal advice whenever needed. Responsibilities for a Group Company Secretary: A company secretary’s core duties include optimizing workflow procedures in the office, assisting colleagues and executives in planning and distributing information, and being the point of reference for all queries, requests, or issues. Additionally, as a company secretary, you’ll need to: Convene and service AGMs, take minutes, draft resolutions, and lodge required forms and annual returns with appropriate departments. Provide legal, financial, and/or strategic advice during and outside of meetings. Ensure policies, regulatory, or statutory changes that might affect the organization are up to date and approved by the committee. Handle correspondence, collate information, write reports, and communicate decisions to relevant company stakeholders. Liaise with external regulators and advisers such as lawyers and auditors. Monitor the administration of the company’s pension scheme. Manage contractual agreements with suppliers and customers. Pay dividends to shareholders and manage share option schemes opted by various shareholders. Take an active role and provide valuable input to management decisions related to share issues, mergers, and takeovers. Organize and coordinate Board/Committee Meetings, General Meetings, and Postal Ballot processes. Prepare Agenda, resolutions, and minutes of Board/Committee Meetings with accuracy. Prepare Notices, Proceedings, and Minutes of the Annual/Extra-Ordinary General Meeting/Postal Ballot. Declare Outcomes, Results, and handle post-activities of the Board/Annual/Extra-Ordinary General Meeting/Postal Ballot. Prepare and file various Announcements, Press Releases, and other compliance reports with Exchanges. Prepare and file various Annual and Event-based Forms with ROC and RBI. Streamline and improve existing compliance processes. Have knowledge of the ESOP process from start to end, including Corporate Actions, Stock Exchange/Depositories/ROC/RBI/RTA formalities. Handle compliance and filings for overseas subsidiaries in the UK, USA, APAC, and the Middle East. Manage the preparation of the Annual Report, including Directors' Reports, MDA, CG Reports, Notices, FAQs, M&DA, BRSR, etc. Ensure statutory registers, filings, submissions, and records are kept up to date and all limits/compliances are effectively monitored. Implement processes for reviewing, updating, and maintaining documents/information in repositories for easy tracking. Coordinate with RTA for handling investor complaints, MIS, quarterly compliances, and other updates. Liaise with the Board of Directors and the Leadership Team. Demonstrate meticulous attention to detail and a well-organized approach to work. Coordinate with regulatory authorities, including Depositories, Exchange officials, Lawyers, and Auditors. Have hands-on experience with software related to PIT, FIRMS portal, legal compliance tools, and Board Apps. Adopt a proactive approach to organizational issues, multi-task effectively, and work independently with self-motivation. Track, interpret, and implement circulars and regulations issued by regulatory authorities such as MCA, SEBI, Stock Exchanges, and RBI. Provide expert advice and guidance to the board of directors on corporate law, corporate restructuring, mergers and acquisitions, and other legal and regulatory matters affecting the company's operations. Communicate and implement Board decisions and policies effectively. Be well-versed with statutory compliance under the Companies Act, SEBI Regulations, PIT & SDD Regulations, IEPF, RBI Regulations, CSR, and Secretarial Standards. Qualifications & Experience: Bachelor’s degree in Accountancy and Finance, Business and Management, or Law preferred. 15+ years of experience as a Group Company Secretary. Strong administrative skills and proficiency in IT software. Excellent verbal and written communication skills. Strong commercial awareness. Meticulous attention to detail and the ability to work under pressure. Strong interpersonal skills and the ability to work with people at all levels. Influencing skills with the ability to advise senior management and board members. Excellent organization and time management skills. Ability to take initiative and work independently. Flexible and practical approach to work. Discretion when handling confidential information. Diplomatic approach to resolving issues. Confidence in supporting high-profile company staff and board members. What We Offer: Competitive salary and performance-based incentives. Comprehensive benefits package and insurance. Long-Term Incentive Plan (RSUs). Opportunities for professional growth and career advancement. A supportive and collaborative company culture.