Job SummaryWe are seeking a proactive and resourceful Executive Personal Assistant to support the CEO with professional and personal priorities. This role involves managing diverse responsibilities, including personal and family tasks, travel coordination, financial oversight, and sensitive documentation.The ideal candidate will be organized, discreet, and committed to long-term success in this role, demonstrating loyalty, compassion, and a natural inclination for service. This is an opportunity to work closely with an executive leader while maintaining professionalism and contributing to the seamless management of their household.Key Responsibilities● Strategic Support: Work closely with the CEO to manage and prioritize professional and personal commitments effectively.● Personal and Family Coordination: Handle family-related activities, appointments, and administrative tasks to ensure smooth operations.● Project Management: Oversee projects related to personal finances, travel, health, and other initiatives with efficiency and attention to detail.● Documentation: Organize, maintain, and ensure the accuracy of personal documentation, including sensitive records.● Travel Planning: Coordinate comprehensive travel arrangements, including flight bookings, hotel accommodations, transportation, and visa processing.● On-Ground Support: Provide logistical assistance during the CEO’s stays in India, ensuring all plans are executed seamlessly.● Confidentiality: Maintain the highest level of professionalism and discretion in handling sensitive and confidential information.● Ad Hoc Tasks: Perform additional tasks as requested to support the CEO’s personal and professional goals.Additional Expectations● A demonstrated commitment to actively engage in the household’s short-term and long-term operations while upholding professional boundaries.● Flexibility to adapt to dynamic schedules, including periods of high activity, with availability during critical moments, such as late evenings and weekends.Key Skills and Competencies● Excellent Communication: Superior verbal and written communication skills to liaise effectively with diverse stakeholders.● Research and Analysis: Strong ability to conduct detailed research and provide actionable insights on various topics.● Proactive and Solution-Oriented: A positive attitude with the ability to anticipate needs and solve problems efficiently.● Friendliness and Loyalty: A compassionate and service-oriented nature with a commitment to building a long-term working relationship.● Multitasking and Flexibility: Adaptable to shifting priorities and capable of managing multiple tasks simultaneously.● Travel Logistics Expertise: Basic knowledge of travel planning, including visa processes, itinerary management, and accommodations.● Time Management: Strong organizational skills with the ability to prioritize and meet deadlines under minimal supervision.QualificationsBachelor’s Degree in any field.Experience 0-2 years. Previous experience as a personal or executive assistant is preferred but not mandatory.High level of discretion, professionalism, and reliability in managing confidential information.Proficiency in office tools such as Microsoft Office Suite, Google Workspace, and virtual collaboration platforms (e.g., Zoom, Slack).Knowledge of basic financial management and personal administration is a plus.Other Infrastructure Requirements:Since this is a completely work-from-home position, you will also require the following -High-speed internet connectivity for video calls and efficient work.Capable business-grade computer (e.g., modern processor, 8 GB+ of RAM)Dedicated workspace (at home) for uninterrupted and efficient work.Headphones with clear audio quality.Stable power connection and backups in case of internet/power failure.
Job Title
Executive Personal Assistant