Position OverviewWe are looking for a meticulous and detail-oriented HR Record Administrator with advanced expertise in Microsoft Excel and Word. The ideal candidate will manage HR documentation, maintain employee records, and ensure compliance with data accuracy and confidentiality standards. This role requires strong organizational skills, attention to detail, and proficiency in using advanced features of Excel and Word to streamline HR operations.Key ResponsibilitiesEmployee Records Management:Maintain and update employee records, including contracts, personal information, and performance documentation.Ensure all employee files are accurate, up-to-date, and comply with legal and organizational requirements.Document Creation and Management (MS Word):Draft, format, and manage HR-related documents, including offer letters, policies, and reports.Create and maintain templates for standardized HR documentation.Review and ensure consistency and accuracy in all HR documents.Data Management and Analysis (MS Excel):Maintain employee data spreadsheets with advanced Excel features, such as pivot tables, VLOOKUP, and conditional formatting.Generate HR analytics reports, including headcount, attrition, and payroll data.Automate repetitive tasks and processes using Excel macros and formulas.Compliance and Confidentiality:Ensure all records and processes comply with labor laws, data privacy regulations, and company policies.Manage sensitive employee information with the highest level of confidentiality.HR Reporting and Insights:Prepare periodic and ad-hoc reports for management on employee metrics, trends, and other HR data.Assist in audits related to employee records and documentation.Process Optimization:Identify inefficiencies in HR record-keeping and recommend process improvements.Leverage advanced Excel and Word tools to optimize documentation workflows.QualificationsProven experience in HR administration, record management, or a similar role.Expertise in Microsoft Excel: Advanced knowledge of pivot tables, VLOOKUP, macros, and data analysis.Proficiency in Microsoft Word: Advanced skills in document formatting, template creation, and style management.Strong understanding of HR processes and compliance requirements.Exceptional attention to detail and organizational skills.Excellent verbal and written communication abilities.Ability to prioritize tasks and meet deadlines in a fast-paced environment.Preferred SkillsKnowledge of other Microsoft Office tools (Outlook, PowerPoint, Teams).Familiarity with HR management systems (HRMS) or applicant tracking systems (ATS).Experience with handling payroll and benefits data.EducationBachelor’s degree in Human Resources, Business Administration, or a related field (preferred).Certifications in Microsoft Office (MOS) or HR-related areas are an advantage.What We OfferCompetitive salary and benefits package.A collaborative and supportive work environment.Opportunities for professional growth and career development.
Job Title
HR Record Administrator (Expert in Microsoft Excel & Word)