Duties and Responsibilities:Project Coordination (Individual Contributor Duties):Maintain and monitor project plans, schedules, work hours, budgets, and expenditures.Actively coordinate and execute assigned projects to ensure timely delivery and adherence to established frameworks.Document and follow up on key actions and decisions from stakeholder meetings.Prepare and deliver presentation materials for meetings as required.Assess project risks and develop actionable solutions.Create and maintain project management calendars and ensure accurate project documentation.Finalize project deliverables, including invoicing and follow-ups on payments.Team Leadership (Supervisor Duties):Lead and mentor a team of Project Coordinators, providing guidance and performance feedback.Foster a collaborative and positive team culture, setting clear expectations for performance and behavior.Allocate resources efficiently, managing workloads among team members while balancing individual contributions to project execution.Act as a liaison between upper management and the team, facilitating effective communication and conflict resolution.Support the Operations Manager by assuming managerial responsibilities when needed.Implement and enforce quality standards for team and project performance.Encourage innovation and continuous improvement within the team’s project coordination processes.Operations and Client Interaction:Serve as a key point of contact for clients, addressing concerns and ensuring satisfaction.Build and maintain strong relationships with clients to enhance project outcomes.Actively promote BUA’s culture of teamwork, trust, and excellence in service delivery.Quality Assurance and Reporting:Conduct reviews and audits to ensure adherence to established processes and quality standards.Generate reports on project status, resource utilization, and team performance for management review.Job Qualifications:Experience & Skills:Bachelor’s degree or equivalent experience in a related field.3+ years of experience in project coordination, with proven supervisory or management experience.Proficiency in HubSpot, Excel, and G Suite products.Exceptional verbal, written, and presentation skills in natural US English.Strong IT and project management background.Ability to multitask, remain calm under pressure, and meet tight deadlines.IT experienceNetwork cabling. Cat6 etc.Level 1 tech experienceUnderstanding of networking, switching, cyber security.Technical Requirements:Laptop/PC with:Less than 3 years oldHigh definition web camStable internet connection with a reliable backup plan.Functional camera for virtual meetings.Work Environment:Dedicated quiet, well-lit home office with a professional background.Dedicated workspace for uninterrupted operations during US daytime hours.
Job Title
Hey Recruiting | Project Coordinator Supervisor