The incumbent will be responsible for managing a gamut of administrative areas ranging from facility management, logistics, front office, guest relations and visitor management, floor pantries & cafeteria management, housekeeping, inventory management, vendor management, contract administration, security and safety of assets as well as personnel and adherence to legal/compliance requirements.Responsibilities- Develop and implement workplace solutions to optimize business & employee efficiency, collaboration & productivity Plan, organize, direct and control the work activities of the team members in order to provide prompt and efficient services to internal customers Ensure a healthy and hygienic operation of cafeteria through identified vendor/s Manage procurement, upkeep, maintenance and efficient running of fleet of vehicles Evaluate support services, identify needs, anticipate problems and develop corrective action plans Analyze and put in place required systems for services like security, safety, housekeeping, preventive maintenance, pantry operations, office stationery and parking management Formulate emergency evacuation procedures & handle crisis management as well as business continuity plans Conduct facility audits as per the checklists and ensure that work is completed as per requirement Act as an active member of the team responsible for arrangements for annual events, conferences, seminars and other events of the company organized from time to time Update MIS of the Administration team and day-to-day maintenance of data Maintain Standards and Inventories of fixed and capital assets Oversee the inventory of housekeeping inventory (spares, stores, consumables etc.) and ensure that required stock is always maintained at the facility Keep a record on Invoice procedure and payment process Track AMC (Annual Maintenance Contracts) records and coordinate with the concerned vendors to complete the task Ensure all contractual agreements (AMCs) with the vendors are available and renewed periodically. Prepare rosters, clubbing of vehicles, preparing vehicle compliance report etc. Partner with the Procurement Team in Vendor Management (arranging monthly / quarterly meeting / reviews with vendor for feedback and the services provided) Liaise with building facilities staff / office landlords, Municipal Authorities, Local Police and other local Govt. Agencies as per requirement
Job Title
Facilities Team Lead