Job Title

OverviewSoHoWines is seeking a meticulous and organized Accounts Coordinator to support our finance and admin operations. As a consulting and education-led business, accuracy, documentation, and timely communication are critical to our success. The ideal candidate will be responsible for coordinating with our outsourced accounting firm, maintaining internal financial records, processing reimbursements, and ensuring timely submission of all data required for compliance and reporting.Key ResponsibilitiesFinance CoordinationMaintain daily financial records of income, expenses, reimbursements, and petty cash.Collect, verify, and organize all invoices, receipts, and supporting documents.Share accurate and complete financial data with our external accounting partner on a weekly/monthly basis.Track receivables and follow up with clients for outstanding payments.Invoicing & Payment TrackingGenerate and share professional invoices for training programs, consulting assignments, and event-related services.Update internal trackers for payments received, pending, or under processing.Coordinate with clients or partners for payment reminders and clarifications.Vendor & Reimbursement ManagementCollect vendor invoices and ensure timely approval and documentation.Track due dates and assist the finance team in processing payments through internal systems.Process employee reimbursements, maintain clear records, and share data with the accounts team.Compliance SupportEnsure all monthly expense and revenue data is documented and shared with the external CA firm.Track deadlines for GST, TDS, and statutory filings, and provide timely inputs/data to the accountant.Maintain a repository of all compliance-related documents (GST returns, Form 16, etc.) for internal use.Administrative & Cross-functional SupportCoordinate with operations, education, and event teams for financial documentation.Support basic budget tracking for ongoing projects or programs.Maintain digital and physical records of financial documents in an organized manner.Qualifications & SkillsEducation:Bachelor’s degree or diploma in Commerce, Accounting, or Finance.Experience:1–3 years of experience in a finance/admin coordination role, preferably in a consulting, training, or services company.Technical Skills:Working knowledge of Tally (Prime or ERP), Excel, and Google Sheets.Ability to generate and manage invoices, trackers, and vendor records.Soft Skills:High attention to detail and commitment to accuracy.Strong follow-up skills and timely communication with both internal teams and external vendors/partners.Ability to stay organized and manage multiple deliverables across departments.Bonus:Experience working with outsourced accounting teams or CA firms.Familiarity with basic GST and TDS concepts (even if not filing returns).