Job Title

JOB DESCRIPTION EXECUTIVE ASSISTANT TO GROUP HEAD, MEDIA & COMMUNICATIONThe role involves a variety of tasks aimed at ensuring smooth operations and facilitating efficient workflow for Media & Communication Head. Key Responsibilities:Communication:Act as the primary point of contact for the Communication Team with internal or external stakeholders, including senior editors, correspondents and media representatives Effectively assist the functional Head in drafting and dissemination thereof, important correspondence, including emails, Media Invites, and other official lettersScreen and prioritize communications to ensure that urgent matters are handled promptlyCoordinating with key media organizations and editors for scheduling meetings with the functional headPrepare Briefing Books (talk points, profiles and photographs for important media engagements)Organize venue, logistics and other critical matters for the functional head’s goodwill meetings with senior editorsFollow-up with the media on news coverage/photo publication/collection of photographs etc.Administrative Support:Manage executives' calendars, scheduling meetings, appointments, and travel arrangements.Prepare and organize materials for meetings, presentations, and reports.Handle day-to-day administrative tasks such as answering phones, managing emails, and processing documentsResponsible for transcription of media interviewsTravel and Logistics Management:Coordinate complex travel arrangements, including flights, hotels, ground transportation, and itinerariesPrepare travel documentation, such as travel itineraries and expense reports.Responsible for arranging the entire travel and stay for all the Senior JournalistsArranging F&B for the journalistHelping them to get relevant answers to all their queries related to the facilitiesProject Management:Assist in the management of projects, ensuring deadlines are met and objectives are achieved.Monitor progress, organize meetings, and facilitate communication across teams to ensure successful project completion.Confidentiality and Discretion:Maintain full confidentiality regarding sensitive information and corporate matters.Handle confidential documents and communications with discretion.Meeting and Event Coordination:Organize and coordinate executive meetings, conferences, and eventsPrepare agendas, take meeting minutes, and follow up on action itemsAssisting in evaluation and finalization of the venueVendor negotiationsEngaging with the journalists for any additional queries related to the productResponsible for best hospitality (including deciding and implementing of F&B, and table stationary) at media eventsFollow-up with the media on news coverage/photo publication/collection of photographs etc.Research and Reporting:Conduct research for the executive on various topics, projects, or initiatives.Prepare reports, presentations, or briefs summarizing research findings or project progress.Required Skills and Qualifications:Organizational skills: Ability to manage multiple tasks and priorities with great attention to detail.Communication skills: Excellent written and verbal communication, including the ability to interact with high-level executives and stakeholders.Time management: Ability to manage time effectively and handle conflicting priorities.Problem-solving abilities: Ability to handle unexpected situations and solve problems independently.Confidentiality: Demonstrated ability to handle sensitive information with discretion.Experience: Prior experience as an executive assistant or in administrative support is often required.Educational Requirements:Bachelor's degree and Master’s in business, communications, or a related field is preferred.