Job Title

Position: Export Executive/Sr. Executive Experience : 4 to 6 Years in handling of documentation of export operation from India to multiple countries. Job Summary: Experienced and detail-oriented Export Executive with 4 years of hands-on experience in export documentation, logistics, and international trade processes. The ideal candidate will have a strong understanding of international shipping, export procedures, Indian customs regulations, and experience managing the complete export process from order placement to delivery. Additionally, the role involves supporting the procurement of freight and other related services to ensure smooth and cost-efficient export operations. Key Responsibilities: Export Documentation: Prepare and manage export documentation, including commercial invoices, packing lists, certificates of origin, export declarations, and letters of credit etc. Coordinate with the customs department to ensure compliance with all legal and regulatory requirements. Logistics Coordination: Coordinate with freight forwarders and shipping companies to book cargo and arrange for the timely delivery of goods. Track shipments to ensure on-time delivery and resolve any issues related to shipping, including delays or damages. Procurement of Freight and Services: Assist in the procurement of freight services, including comparing rates and services from various logistics providers. Negotiate terms and select the most cost-effective and reliable freight forwarders, carriers, and other related service providers. Monitor and manage vendor performance, ensuring services meet required quality standards and deadlines. Customs Compliance: Ensure compliance with international trade regulations, including customs clearance procedures, export tariffs, and government regulations. Maintain and update records related to export compliance and documentation. Client Communication: Act as the primary point of contact for international customers and suppliers, handling queries related to shipment status, documentation, and delivery timelines. Provide exceptional customer service and address concerns in a timely manner. Export Orders and Planning: Monitor and manage orders, ensuring that export goods are shipped according to customer requirements. Prepare shipping schedules, coordinate delivery timelines, and confirm final delivery arrangements. Inventory and Warehouse Coordination: Liaise with the warehouse and inventory teams to ensure that the stock is available for export shipments and that orders are prepared and packed as per export standards. Reporting and Documentation: Prepare regular reports on export activities, shipment status, procurement performance, and any issues encountered. Maintain accurate records of export transactions, including contracts, invoices, shipping documents, and service agreements. Qualifications: Education : Bachelor’s degree in international business, Logistics, Supply Chain Management, or a related field. Skills : In-depth knowledge of export documentation, customs procedures, and freight procurement. Strong understanding of international shipping processes, logistics, and supply chain management. Negotiation skills for procuring freight and related services. Excellent communication skills (verbal and written). Ability to manage multiple shipments, vendors, and priorities effectively. Proficient in Microsoft Office and export management software (e.g., D-365, SAP, Oracle etc). Languages: Proficiency in English (additional language skills are a plus). Personal Attributes: Strong attention to detail and accuracy. Excellent organizational and time-management skills. Problem-solving ability to handle unexpected challenges during the export process. Ability to work under pressure and meet tight deadlines. Proactive and capable of working independently as well as in a team.