Job Title

Position Title: Accounts Receivable ExecutiveLocation: Fort.Department: Finance/AccountingReports To: Credit Control ManagerPosition Summary: The Accounts Receivable Executive is responsible for managing and overseeing the accounts receivable process, ensuring accurate and timely invoicing, and effective collection of outstanding balances. This role involves maintaining customer records, handling inquiries, and providing support to the finance team to enhance overall financial performance.Key Responsibilities:1. Invoice Generation and Management:• Prepare and issue invoices to customers promptly.• Verify that all invoices comply with company policies and contractual agreements.• Monitor invoice dispatch and follow-up procedures to ensure timely delivery.2. Accounts Receivable Monitoring:• Track accounts receivable aging to identify overdue accounts.• Initiate and manage collection efforts through calls, emails, and letters.• Collaborate with customers to resolve payment issues and discrepancies.3. Payment Processing:• Record and apply incoming payments accurately in the accounting system.• Reconcile customer accounts to ensure all payments are accounted for and properly posted.• Process refunds, adjustments, and write-offs as needed.4. Customer Account Maintenance:• Maintain and update customer information in the accounting system.• Address and resolve customer queries regarding invoices and account statements.• Establish and maintain positive relationships with customers.5. Reporting and Documentation:• Generate regular reports on accounts receivable status, including aging reports and collection forecasts.• Document all collection activities and maintain comprehensive records.6. Compliance and Audit:• Ensure compliance with relevant accounting standards, company policies, and regulatory requirements.• Assist in internal and external audits by providing necessary documentation and information.7. Process Improvement:• Identify and recommend improvements to the accounts receivable process.• Implement best practices to enhance efficiency and accuracy in invoicing and collections.Qualifications:• Education: Bachelor’s degree in accounting, Finance, Business Administration, or a related field.• Experience: Minimum of 1-2 years of experience in accounts receivable or a similar finance role.• Skills:• Strong analytical and problem-solving abilities.• Excellent attention to detail and accuracy.• Proficiency in accounting software and Microsoft Office Suite, particularly Excel.• Effective communication and customer service skills.• Ability to prioritize tasks and manage time efficiently.