Job Title

POSITION TITLE: Corporate Services and External Events Specialist The Healthcare Insurance Reciprocal of Canada (HIROC) is a trusted healthcare safety advisor, committed to offering a full spectrum of insurance, risk and claims management products and support. HIROC knows healthcare as its the largest not-for-profit healthcare liability insurer in the country, with over 700+ healthcare organizations part of the Reciprocal. Combined with sage counsel and risk management solutions, HIROC works with its partners to increase safety. As a Reciprocal, HIROC is governed by its Subscribers and remains an innovative, agile and proactive partner. Since its inception in 1987, the not-for-profit has returned over $200 million to the healthcare system. HIROCs 35 years of data is combined with its extensive experience to advise and share learnings, all with the goal of scaling knowledge and increasing safety across Canadas healthcare system. One common thread running through HIROCs culture is the feeling of being part of something unique: partnering to create the safest healthcare system HIROCs vision. Each employee has the opportunity to find their calling and help build a stronger organization designed to meet the needs of its Subscribers. As a Top 100 GTA Employer nine years running, HIROC employees are empowered to find solutions and create amazing experiences in service to its Subscribers. Join us and be part of the team working to make a difference. SUMMARY: Help HIROC shine bright in the healthcare community. The Corporate Services and External Events Specialist supports the Executive Office and the Communications and Marketing team with the production of external-facing events. Working closely with both teams, the individual will help connect the dots to support the successful execution of both in-person and virtual events. The ability to juggle multiple priorities, while remaining organized will help drive HIROCs reputation of delivering a world-class experience at our events. Additionally, the individual will also have the opportunity to add their talents to the two teams they report to through a variety of tasks and projects. KEY RESPONSIBILITIES: External Events Coordination: Supporting with coordination of all external facing events (set-up, tear down, registration, etc) Researching skills, collaborating with vendors, contracts preparation Budget coordination On-site execution of events Food & beverage, logistics and AV coordination Supporting travel arrangements: researching, booking all forms of travel, on-site travel logistics Collaborating with event production partners Supporting communications and marketing for events Point-person for all queries Support with design, look and feel of events ensuring they adhere to brand standards Other duties as assigned Virtual Event Coordination Deep knowledge of Zoom, Microsoft Teams, WebEx platforms to support full set-up and production of virtual meetings, forums and webinars. Oversee registration for all virtual events Knowledge of Streamyard platform Ability to be point person and troubleshoot any virtual delegate technical issues Other duties as assigned Executive Office and Communications and Marketing Coordination Support the Executive Office with any additional tasks Support the Communication and Marketing team with any additional tasks (drafting emails, articles, researching, and any design support such as building presentations, etc.) KNOWLEDGE, SKILLS & ABILITIES: Event planning experience Understanding of venue logistics and planning (Food & Beverage, AV, etc.) Proficient in virtual meeting space platforms (Zoom, Microsoft Teams, WebEx, Streamyard) Strong organizational skills Ability to prioritize tasks Strong self-starter with initiative to support an award-winning events production team Excels at customer service. At ease dealing with employees inside the organization and stakeholders/suppliers outside the organization Skilled at making presentations and pitches Strong project coordination and issue management skills. Ability to effectively manage multiple projects, deadlines and priorities Ability to plan, organize and prioritize activities to meet objectives Creative thinker Desire to learn and willingness to take on new responsibilities Well-organized and able multitask to meet deadlines Ability to exercise discretion and tact in sensitive and confidential situations Proficient in Microsoft Word, Excel, PowerPoint, and Outlook Valid drivers license and access to a vehicle preferred (some travel required) EDUCATION, TRAINING & EXPERIENCE: Post-secondary education in event management, communications, marketing, or related discipline 3-5 years of professional experience in event coordination or related experience Comparable mix of education and experience will be considered WORKING CONDITIONS: Hybrid working model. May be required to attend after-hours functions/meetings, and occasionally work after hours. Some travel required. TO APPLY: Please submit your rsum to In order to be considered for this position, please include a current rsum or detailed qualifications summary with your application. Only those selected for an interview will be contacted. HIROC is committed to fostering a climate of equity, diversity, inclusion, and accessibility. HIROC respects the diversity of all members of its community and welcomes applications from those who have demonstrated a commitment to the values of equity, diversity and inclusion. Applications from members of groups that have been historically disadvantaged and marginalized, including First Nations, Mtis and Inuit peoples, racialized persons, persons with disabilities, those who identify as women, 2SLGBTQ+, individuals who self-identify on the basis of any of the protected grounds under the Human Rights Code and/or others who may contribute to the further diversification of ideas within its community are encouraged. HIROC is committed to fair assessment of a candidates abilities, and consideration for diversity of thought, method, and experience, including non-traditional career paths. HIROC is committed to providing a barrier-free environment for all stakeholders, including its participants, employees, job applicants, suppliers, the public and any visitors who may enter its premises, access its information, or use its services. As an organization, HIROC respects and upholds the requirements set forth under the Accessibility for Ontarians with Disabilities Act (AODA) and its associated standards and regulations and will ensure that HIROC offers a safe and welcoming environment that is respectful of each person''s dignity and independence.