Job Title

Join our team as an Assistant Building Manager, where you'll support the Building Manager in daily operations, maintenance, and resident relations. Your role includes delivering professional concierge services, coordinating contractors, and ensuring the safety and wellbeing of residents. Additionally, you'll help maintain high occupancy by leasing vacant suites and fostering a welcoming environment for all residents.Learn more about this role by reading the full job description below:Assistant Building Manager | Job DescriptionPrimary PurposeThe Assistant Building Manager plays a key role in supporting the Building Manager with the day-to-day operations, maintenance, and resident relations of the property. This includes delivering hospitable and professional concierge services, coordinating contractors, responding to tenant requests in a timely manner, and ensuring the safety and wellbeing of residents. The Assistant Building Manager is also responsible for maintaining the building to a high standard and plays an active role in leasing vacant suites to help maintain high occupancy while fostering a welcoming and professional environment for current and prospective residents.Specific ResponsibilitiesThe Assistant Building Manager will at various time be responsible for the following as well as other related duties as assigned to support the business objectives and purpose of the Company:Concierge Greet residents with courtesy and respond to tenant requests in a timely mannerAssist with package retrieval and delivery from couriersCoordinates move-ins and move-outs with the Building ManagerCoordinates booking amenities including elevatorCoordinates trade access with the Building ManagerRental ManagementAdvertise, set appointments, provide tours, and complete interviews to achieve 100% occupancy Manage the rental process for all tenants including all required paperwork for the rental of suites, permission of pets (if allowed), rental of parking and/or storage lockersComplete move-in and move-out condition reportsAccurate collection of rent (by cheque only, all cash transactions to be at Head Office only)Deliver cheques to head office daily (cheques may not be held and uncashed for over 2 days)Deliver late rent notices, eviction notices, and any other notice required by Head OfficePrepare, draft, and post notices, compile evidence for arbitration and attend arbitration if necessaryComplete and maintain tenant files; contractor files; general files including working with parking management company (if required) to maintain parking stall listProgram and maintain all access keys/fobs to building(s)Additional Responsibilities:Manage and coordinate community events for building(s) as assigned by the residential teamProvide relief coverage for the team statutory holiday coverage or general vacation coverage.Building ManagementCollect receivables in a timely manner and work with property manager to collect outstanding balances, issue required forms, prepare for dispute resolution proceedings, and take necessary legal actions.Manage occupancy, show suites and implement tenant retention strategies to optimize occupancy and revenue for the propertyAssist with preparation, review, and distribution of monthly financial reportsReview, code, and track invoices in a timely manner to relevant contractors and properties, and request adjustments to invoices as may be requiredPrepare welcome packages, tenant correspondence, notices and other documentation as may be requiredActively monitor deficiencies in suites, common areas, mechanical and safety systems are maintained, energy-efficient, and environmentally sustainable.Conduct regular property inspections including rental units at move-in, move-outs, and coordinate other maintenance required as appropriate.Maintain, ensure compliance, coordinate, and execute initiatives related to insurance/risk management, incidents, claims, legal files, and environmental/energy conservation programs.Coordinate with property manager and maintain community in accordance with annual approved budget for approved capital improvement and repair projects, communicate with stakeholders, and ensure projects are completed on budget. Other ResponsibilitiesAct as Warrington PCI Managements representative in meetings, community events, and tours of the buildingCreate and maintain an inventory listMaintain good relationships with contractors and tenants and respond professionally and efficiently to their requestsLiaise with Property Manager and Property Administrator as requiredAny other duties as required from time to timeEnsure compliance on WorkSafeBC including trades