Job Title

Summary/ObjectiveThe Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, and inventory control. Energetic professional who doesnt mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people. Essential Functions/ ResponsibilitiesPoint person for facility maintenance, mailings, shipping, office supplies, office equipment, and errandsOrganize and help schedule client and internal onsite meetings; assist with offsites as neededResponsible for managing office services by ensuring office operations and procedures are organized, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitoredEnsure office efficiency is maintained by carrying out planning and execution of equipment procurement, office layouts, site reorganization, and office systemsManage relationships with vendors and service providers as neededMonitor and maintain office supplies inventoryHandle internal employee inquiries and complaintsMaintain a safe and secure working environmentPartner with HR to maintain office policies as necessaryCoordinate with IT department on all office equipmentPerform review and analysis of special projects and keep management properly informedResponsible for ensuring office financial objectives by planning the expenditures, analyzing variances and carrying out necessary corrections that may ariseParticipate actively in the planning and execution of company events Required to work up to 5 days per week onsiteSupervisory ResponsibilityThis position does not have any supervisory responsibility or direct reports.Education and ExperienceProven office management, administrative or assistant experienceKnowledge of office management responsibilities, systems and proceduresHands on experience with office machines (e.g. fax machines and printers)Excellent time management skills and ability to multi-task and prioritize workAttention to detail and problem solving skillsExcellent written and verbal communication skillsStrong organizational and planning skillsProficiency in MS Office requiredKnowledge of clerical practices and proceduresKnowledge of business and management principlesWork EnvironmentThis job operates in a professional office environment. This role routinely uses standard office equipment such as laptop computers, photocopiers and smartphones. Its an onsite role.Physical DemandsThe employee is occasionally required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 35 pounds and occasionally lift/or move up to 50 pounds.Position Type/Expected Hours of WorkThis is a full-time position. Days and hours of work are Monday through Friday during normal business hours. Occasional evening and weekend work may be required as job duties demand.TravelLimited travel of less than 5% may be required.Other DutiesPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.EEO StatementPaymentus is an equal opportunity employer. We enthusiastically accept our responsibility to make employment decisions without regard to actual or perceived race, creed, color, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, national origin, ancestry, citizenship status, religion, marital status, physical or mental disability, military service or veteran status, genetic information, protected medical condition as defined by applicable state or local law, genetic information, or any other classification protected by applicable federal, state, and local laws and ordinances. Our management is dedicated to ensuring the fulfillment of this policy with respect to hiring, placement, promotion, transfer, demotion, layoff, termination, recruitment advertising, pay, and other forms of compensation, training, access to facilities and programs and general treatment during employment.Reasonable AccommodationPaymentus recognizes and supports its obligation to endeavor to accommodate job applicants and employees with known physical or mental disabilities who are able to perform the essential functions of the position, with or without reasonable accommodation. Paymentus will endeavor to provide reasonable accommodations to otherwise qualified job applicants and employees with known physical or mental disabilities, unless doing so would impose an undue hardship on the Company or pose a direct threat of substantial harm to the employee or others.An applicant or employee who believes he or she needs a reasonable accommodation of a disability should discuss the need for possible accommodation with the Human Resources Department, or his or her direct supervisor.