Job Title

eoci is actively seeking a skilled and experienced Senior Project Manager to join our growing team. Were looking for someone with a strong background in continuing medical education (CME), ideally with 3+ years of experience in a CME agency, pharmaceutical company, or medical society. The ideal candidate is known for their ability to build trusted client relationships, lead with confidence, and collaborate seamlessly across teams.As a Senior Project Manager at eoci, youll work closely with Project Coordinators, Project Managers, Account Directors, and Vice Presidents to drive the successful planning, execution, and delivery of a wide range of accredited and unaccredited initiatives. These include congresses and symposia, advisory board and consultancy meetings, webinars and podcasts, slide decks, digital health initiatives, and more.Responsibilities:Assist Account Directors and Vice Presidents and oversee Project Managers and Project Coordinators in the planning and execution of programs taking responsibility for the overall planning, execution and delivery of small and large-scale programs across multiple formats, including live, virtual, hybrid events, congresses and educational initiativesPrepare comprehensive budget estimates to meet client needsDefine project scope and lead internal team members in the planning, execution, and delivery of multiple projects simultaneously, ensuring timelines, budgets, and quality standards are metServe as the primary point of contact for assigned clients and regularly communicate and lead calls with internal team members, healthcare professionals (HCPs) and external stakeholders to provide project status, project direction and address any issues that may ariseMonitor project progress, identify potential challenges, address client concerns and implement solutions, ensuring client satisfaction and retentionDevelop relationships with academic societies and accrediting bodies to enhance our medical education offerings and processes and ensure compliance with guidelinesLead and review accreditation application submissions and provide guidance for accreditation standards, processes and applicationsSupervise logistics for live and virtual events, including venue selection, accommodation bookings, food and beverage selection, travel arrangements and audiovisual setupManage the development of creative and marketing materials and promotional campaigns by approving the list of tactics and the promotion schedule. Innovate on new ways to market and promote programsCollaborate with cross-functional teams including internal team members as well as vendors and freelancers to support deliverables within agreed upon scope. This includes graphic designers, medical writers, proofreaders, translators, etc.Oversee and finalize document formatting, editing, printing and distribution to ensure all deliverables meet quality standardsProvide in-person and virtual onsite leadership for live events working with team members, clients, HCPs and vendors to successfully execute the eventMonitor project budgets, track expenses, and ensure accurate invoicing and billing according to client agreementsResponsible for advising clients when there is a potential that project will be over budget and/or out-of-scopeSupport internal projects for the Leadership Team and Operations, including research and beta testing of new tools, processes and programsTrack and submit time for project-related work for budget tracking purposesDevelop strong internal relationships and exemplify the companys core values accountable, collaborative, adaptable, respectful, fun.Commit to self-development and ongoing learning and professional developmentSkills and Qualifications:Strong interpersonal, customer service, organizational and time management skillsAbility to work successfully and proactively in a fast-paced environment with multiple projects and clients with competing deadlines and changing workload demandsExperience managing project budgets, tracking expenses and ensuring projects are delivered within financial constraints. Ability to forecast financial needs and provide recommendations to senior leadership on cost managementAbility to problem-solve and having a solution-oriented mindsetActs as a role model for team members by displaying a professional attitudeExperience in project leadership in marketing, research, healthcare or the pharma industryAbility to work independently and as part of a teamAttention to detail and a high regard for accuracy and qualityExcellent communication skills, both written and verbal including business writing, proofing and editingProficient with the Microsoft 365 Suite including Word, Excel, PowerPoint, Outlook and TeamsBachelor's degree in a related field, preferably in health sciences or businessMinimum 4 years of experience in client management, preferably in a medical communications agency or healthcare/pharmaceutical industryMinimum 3 years experience in continuing medical communications Knowledge of the accreditation processes and understanding of the IMC Code of ConductAvailable to travel within CanadaConsidered an asset:Experience with project management softwareBilingual in both English and FrenchBenefits:Competitive compensationPerformance-based annual bonusesMatching GRSPs contributionPersonal development opportunities including financial support for ongoing learning and educationExtended health care coverageRapid and easy access to physicians for them and their familiesFlexible working hoursUp to eight extra days off when the company is closed for vacation (in addition to vacation days)Half day summer FridaysNational meetings twice a year where all employees meet for 2 days to exchange, learn, grow, and have funParking and public transportation reimbursement for in office days (if hybrid and not remote)Cell phone reimbursementWho we are:Our culture in five words: Collaborative, Respectful, Adaptable, Playful and AccountableWith offices in Montreal and Toronto, eoci is a full-service Medical Education and Communications agency serving research-based pharmaceutical companies, medical device organizations and Canadian medical specialty societies. Since 2002, weve been evolving with the industry developing innovative, best-in-class solutions in scientific communications, medical education and digital health.At eoci, we believe in balance, recognition and growth. We foster a supportive, trusting environment where individuals are empowered to thrive, both professionally and personally. We value mentorship and career development, offering clear paths for advancement and always encouraging fresh ideas and employee input.Our culture is vibrant, inclusive and driven by creativity, collaboration, respect and initiative. Above all, we celebrate the uniqueness of every team member. If these values resonate with you, youll find a true sense of belonging at eoci.eoci is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and welcome applicants from all backgrounds, experiences and identities. We do not discriminate based on race, color, religion, sex, gender identity or expression, sexual orientation, age, disability, national origin or any other protected status. Accommodations are available upon request for candidates taking part in all aspects of the selection process.