Join the GDI Family One provider. One solution. All your facility maintenance services. GDI provides unequalled capability and expertise in the facility services sector across Canada and the United States. Our broad knowledge and competencies in integrated facility services will contribute to the success of our business partners. With nearly a century of experience, our excellent service delivery distinguishes us from other facility services providers. Our team of over 30,000 individuals offer innovative cleaning techniques, best-in-class capabilities, and unrivaled experience. This role is a full-time position based out of our SE Calgary office, reporting directly to the Vice President. There may be some evening/weekend work, and there will be local travel involved, so access to a vehicle is a must. Below is an overview of the skills and experience required, as well as the job responsibilities; however, please note that tasks may change from day to day based on business needs. Skills required: Ability to multitask and prioritize duties Strong written and verbal language and communication skills Ability to comfortably present information to small and large groups Strong computer skills, as well as knowledge of Android/Apple devices Ability to work in a team environment; collaboration skills are important Strong organizational skills Work well under pressure Flexible and adaptable work Can work well independently Pay attention to detail Ability to meet strict deadlines Experience: Minimum 3-5 years of related experience Advanced proficiency in Microsoft Office Suite. Valid drivers licence Office Manager responsibilities: Manage Receptionist (including holiday coverage) Manage building access, maintenance, cleaning, etc. Oversee fleet items such as registration, insurance slips, recalls, drivers abstracts, etc. Manage company cell phones (ordering, assigning users, etc.) Primary contact for IT items Maintain contact lists (clients, surveys, etc.) Maintain electronic files/document storage Oversee employee recognition program Organize events for clients and/or staff Oversee event tickets internal and online Assist with client appreciation/gifts (ex. Christmas) Assist with special projects as needed Assist with sponsorships/communications Accommodation agreements, some travel bookings Manage office supplies and equipment, stationery, business cards, brochures, etc. Manage petty cash account Potential to assist with expense reports (through accounting) Building and maintaining budgets Operations Administration responsibilities: Provide ongoing administrative support to the Operations team Conduct quality assurance inspections at the site level, potentially with clients Data entry/mining Take meeting minutes Organize meetings, team building activities, staff events, etc. Assist with the contract start-up process from start to finish Develop presentations to be used for client meetings and annual business reviews Be involved with our staff Professional Development program Prepare quote letters Track contracts start, end and renewal dates Possibility to attend trade shows Other duties and special projects as required Must be able to pass a Police Criminal Background Check. GDI Services (Canada) LP is committed to accommodating applicants with disabilities up to the point of undue hardship during the recruitment, assessment, and selection process. Please notify GDI Services (Canada) LP if you require accommodation in respect of the materials or procedures used at any time during this process. If you require accommodation GDI Services (Canada) LP will work with you to determine how to meet your needs.
Job Title
Office Manager